Fire/Sprinkler Project Coordinator

Overview

Coordinate fire system projects, handling customers, contracts, billing, and compliance.

Key Responsibilities

• billing
• contract scheduling
• change orders
• customer management
• backlog review
• material ordering

Tasks

-Respond and resolve customer, subcontractor, and internal business team inquiries -Facilitate new contract and change order bookings, certified payroll reporting, OCIP/CCIP enrollments and reporting, and other contractual requirements related to the project delivery cycle. -Complete contract close-out activities upon project completion, including ready-to-transfer activities, project submittals, editing warranty letters, and reviewing open tasks related to accounts payable and receivable -Assist collections and cash teams with accounts receivable activities (e.g., invoice disputes, resolving bad debt and aged invoices, providing customer contact information) -Generate project billing schedules of values and/or invoices with guidance from project owners to meet customer needs and contract requirements -Facilitate new customer creation and maintenance of existing customer account details. -Maintain and update current projects to align with customer expectations (e.g., customer bill-to information, project retention withheld, project tax exemption status) -Participate in scheduling and monthly backlog review meetings with project owners and fire Systems Leadership. -Act as a point of contact for inter-departmental partnerships to meet branch business needs -Adhere to all safety standards with a high degree of regard for employee and subcontractor safety. -Ensure that all standard tools, processes, and policies are followed to optimize profitability (e.g., scheduling procedures, SOX compliance, Re-estimating procedures, diversity spend initiatives, continuous improvement). -Develop and maintain viable long-term relationships with customers, subcontractors, and internal business teams -Maintain customer contact information to support customer satisfaction activities -Complete assigned tasks under general supervision -Participate in business review meetings by preparing and discussing critical contract information pertinent to current profitability status (e.g., AR disputes, slippage issues, unbooked change orders, billings). -Coordinate contract scheduling to align backlog to plan and forecast, ensuring completion of activities within established timeframes (e.g., subcontract invoices, billing, material purchases) to meet monthly financial commitments -Support material ordering and return process and scheduled material is ordered and shipping.

Requirements

• associate degree
• high school
• technical knowledge
• problem solving
• communication
• impact

What You Bring

-Understanding of broader knowledge of theory and principles within a professional discipline or advanced technical/operational practices. -Capability to explain facts, practices, and policies to both internal and external parties. -Associate degree, University degree, or Technical degree preferred -Application of knowledge is narrow (domestic) and limited to locations within a country or neighboring countries with similar culture. -High School Diploma or equivalent required -Ability to deliver output within broad operational targets with significant impact within the job area. -Proficiency in correcting or resolving issues or problems in existing systems and processes, making minor changes as needed.

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About Johnson Controls

-Pioneered the electric thermostat, launching the building controls industry. -Evolved into a global leader in smart building systems through over a century of innovation. -Typical projects range from HVAC installations to integrated smart systems in hospitals, airports, stadiums, and data centers using their OpenBlue digital platform. -Expertise covers HVAC, fire detection and suppression, security systems, energy management, and facility services. -Earned LEED Platinum certification for its North American headquarters and supplied smart systems to landmarks like Burj Khalifa and Taipei 101.

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