Senior Project Manager

Overview

Oversee mission-critical projects, managing budgets, schedules, risks, and team performance.

Key Responsibilities

• schedule management
• change orders
• cost forecasting
• cash flow
• procurement planning
• close-out docs

Tasks

The Senior Project Manager (Mission Critical) is responsible for all project administration including all contractual requirements, agreements with trade partners, purchase orders, and risk management. This individual also manages general work performance and quality, and overall team progress against the project plan. -Organize and administer a well-planned purchasing process to prevent the "Just in time" purchase of materials -Provide the Owner with written monthly updates of the Contract Schedule in accordance with the requirements of the Contract -Address issues immediately with a non-performing Subcontractor to protect SCCI from resulting delay and potential impact -Establish an effective Close-out Plan early in the project which includes the early collection, review, and packaging of Contract close-out documents -Work to recover all legitimate GC costs relating to Owner Changes -Require the project team to track costs of field directives and back charges for forecasting purposes -Track the status of all Contract Allowances in Expedition and submits Change Order Requests (COR) when an over-run is likely -Produce an accurate percent complete projection to support the SCCI financial management process -Establishes a meeting regiment for the Project Team which provides for effective communication and problem solving -Require the project team to fully utilize Expedition to track all Proposed Change Order (PCO) items including in-scope and out-of-scope -Implement the use of the Noncompliance Reporting System -Conduct focus meetings once per month to review the maintenance of those logs and drills down to identify potential exposures and issues -Establish a "Firm but Fair" approach to building relationships with Subcontractors -Promote an environment of organization and professionalism with Subcontractors -Take decisive action with subcontractors that are impacting the schedule -Lead the Project Team to focus on critical path matters to prevent non-excusable delays -Provide the Owner with up-to-date status reports relating to Changes -Work with the Project Team, including Superintendents and Estimators, to consistently produce clear, thorough, and accurate Scopes of Work based on drilled down review of documents -Track events, impacts, and changes in the schedule to allow for the management and prevention of delays -Organize periodic team events and training sessions to advance the SCCI strategy of "Train & Develop Our People -Produce an effective Schedule of Values which supports a strong cash flow position -Review the Hold Reports before payment is due to allow for timely handling of deficiency issues and payment to Subcontractors/Vendors -Provide leadership with the Superintendent to produce a clear, thorough, and accurate baseline Contract Schedule which rarely requires changes to the original logic -Complete the buy-out process in a manner which permits the timely flow of work, prevents budget issues, contract executions, bonds, insurance, etc. -Require the project team to produce a monthly Owner Change Order (OCO) to prevent aging of PCO issues which further allows for timely closure of Changes with Subcontractors -Produce thorough forecast of Cost-to-Complete which drills down to identify potential exposures -Write timely notices to Owner and Subcontractors -Manage and distribute organized and efficient Monthly Updating Process in accordance with the SCCI SOP -Follow the Forecasting Calendar for on-time completion of forecasts -Require the use of mock-ups to establish the quality expectations as defined in the Quality Management Program -Lead by example by establishing the work ethic guidelines for the entire team and therefore establishes the boundaries and expectations -Require the adherence of standard operation procedures and actively teach each process -Consistently manage the cash flow of the Project to maintain a fiscally responsible position for SCCI -Work to establish a trusting and professional relationship with the Owner -Focus on keeping the Owner well informed of important matters to prevent surprises -Follow the SOP for focused meetings such as PM/PE, OAC's, subcontractor meetings, coordination meetings, Precon Sessions, etc. -Teaches a risk management regiment to others on the project team -Require the project team to have the completed pay requisitions approved by the Owner no later than the 1st of each month -Produce an effective Schedule of Values -Manage all meetings by agenda and work to time limits -Require the team to utilize the Work list System to organize and manage the completion of phases of the work -Utilize the Completion-Compliance-Quality Form (CCQ) process for close-out -Take immediate action when a non-performing Subcontractor is likely to cause impact to the Project -Provide leadership in the utilization of the Quality Management Program on the project, which outlines quality expectations -Work to secure a strong letter of recommendation from the Owner for SCCI -Teach close out process to other SCCI employees -Require the project team to track all field directives and back charges in Expedition for timely processing on a monthly basis, i.e. composite clean-up, hoisting time, etc. -Understand the priority of timely buy-out and gather the resources to meet the buy schedule -Review each Subcontractors initial Schedule of Values to prevent overpayment -Coordinate the use of Oracle with Expedition to readily identify exposures -Secure CCD authorizations before proceeding with Changes -Establish a regimented process for the collection of payments no later than 30 days and subsequent efficient system for the payment to Subcontractors -Work to complete the submittal and coordination process no later than 180 days -Participate with the project team to institute the use of First Delivery and Quality Benchmark Inspections as the work progresses -Implement the use of the Nonconformance Reporting System to track and manage deficiencies in the work -Produce buy-out and procurement schedule and assist with writing monthly schedule narrative in conjunction with the Scheduling team -Oversee career and educational development of team personnel -Create detailed analysis of line-item exposures, particularly unit price contracts -Review Sub/Vendor requisitions to prevent payment of unsigned or unfunded Change Orders -Require the Project Team to assemble and maintain the Project Logs (Cash Management, Change Management, Noncompliance, Buy-Schedule, Contracts, Procurement, Submittals, RFI's, Safety, Hold Reports, Construction Schedule, Work lists) and periodically review for accuracy -Teach the Standard Operating Procedures for budget updating to others -Produce and update the cash model for the Owner to prevent surprises

Requirements

• bachelor's
• 10 years
• problem solving
• leadership
• communication
• change management

What You Bring

EEO Statement While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking. -Possess judgment to know when to appropriately escalate issues up the chain of command -Ability to consistently analyze and execute financial trade-offs which frequently involve dealing with incomplete data and ambiguity -A strong sense of urgency and initiative. Able to quickly study and react to complex issues -Ability to constantly multi-task and handle competing priorities between Suffolk business needs, organizational issues, and sound customer relations -Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring -Team leader with excellent diplomatic and communication skills, able to handle and resolve conflicts effectively in a firm but fair manner -Bachelor’s degree in applicable discipline and a minimum of 10 years of experience relative to project size and scope -The ability to manage and embrace change. Respond and adapt to new processes and new ways of looking at old problems -Excellent business judgment demonstrated by consistently achieving profitability objectives and strong project close-outs with client and subcontractor relationships in good standing -Excellent problem-solving skills and the ability to confidently and decisively take action -Excellent organizational skills and attention to detail evidenced by a strong command of all applicable contract and legal provisions

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Benefits

Working Conditions

About Suffolk Construction

-From its Boston headquarters, they expanded through strategic acquisitions in healthcare and regional offices across the US. -Their portfolio spans iconic projects like Wynn Everett casino, GE’s Boston headquarters, major airports, and mixed-use towers. -They offer full-spectrum services: pre-construction, construction management, general contracting, and design-build. -They operate Centers of Excellence across sectors such as aviation, mission-critical, education, healthcare, and hospitality. -Their approach combines cutting-edge technologies like AI, VR, and virtual design with collaborative, people-focused execution. -Notable innovations include VR groundbreaking ceremonies and AI-driven risk modeling on complex builds. -Projects range from large-scale casinos and airport terminals to universities, residential towers, and mission-critical facilities. -Despite its scale, they maintain a reputation for a regimented culture and a meritocratic, performance-driven ethos.

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