Bid Coordinator

Overview

Coordinate end-to-end bid process, ensuring timely, compliant, competitive submissions.

Key Responsibilities

• bid management
• tender tracking
• document compilation
• client communication
• risk identification
• bid library

Tasks

Ensure all bid documents comply with client requirements and deadlines. Maintain clear and timely communication with clients regarding bid queries and clarifications. The Bid Coordinator is a pivotal role responsible for maximising the successful conversion of project opportunities into secured contracts. This position serves as the central link between the estimating team, internal stakeholders, and clients, ensuring every submission is timely, compliant, and competitive. The role involves coordinating and managing the end-to-end bid process — from opportunity identification, document analysis, and proposal preparation through to submission and follow-up. It requires staying current with construction methodologies, emerging technologies, and industry trends, while proactively identifying and managing risk allocations within bids. A successful Bid Coordinator is highly organised, demonstrates meticulous attention to detail, and excels in comprehending and interpreting complex documentation. This is a time-sensitive and deadline-driven role where proactive planning, accuracy under pressure, and a commitment to excellence can be game-changing for the estimating team’s success rate. Carry: Take full ownership of assigned bids through to submission and post-bid follow-up. Maintain a bid library with templates, standard responses, and past submissions for reference and efficiency. Liaise with internal departments to collect all necessary inputs (drawings, scope documents, clarifications). Track and report bid outcomes, feedback, and win/loss analysis. Communicate: Keep all relevant parties informed on bid status, changes, and requirements without being prompted. Provide regular progress updates to senior management and project leads. Manage the end-to-end bid process, including tender tracking, document receipt and compilation, and submission. Act as the primary point of contact between the estimating team and other departments during bid preparation. Cover: Proactively identify missing information or risks in bids and address them before submission.

Requirements

• bachelor's
• 6+ years
• ms office
• salesforce
• monday.com
• qwilr

What You Bring

University bachelor’s degree in engineering, business, or equivalent relevant experience Collaborative mindset with a proactive, problem-solving approach. Six (6) years related experience in lead roles. AEC experience is preferred, understanding of building methodology and delivery methods including Detailing & Construction Management. Ability to work under tight deadlines and adapt to shifting priorities. Work Experience Strong organisational and multitasking skills. Experience in bid coordination, tender management, or estimating support (construction or steel detailing preferred). High attention to detail and accuracy. Track record for being reliable, punctual and ability to meet deadlines Position will require the frequent use of MS Office Suite, Salesforce, Monday.com, and Qwilr Excellent written and verbal communication.

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About Dbm Vircon

-A fusion of decades of bridge, commercial, and industrial drafting expertise into one powerhouse. -Evolution of 3D modelling from niche detailing to mission-critical infrastructure delivery. -Tackling multi-billion-dollar projects like airport concourses, stadiums, and biotech campuses. -Projects range from runway expansions and transit tunnels to sports arenas and hospital megastructures. -Specialisms include steel and reinforced-concrete modelling, pre-construction planning, digital twin services, and immersive visualization. -Its digital engineering arm delivers tailored advisory, asset-information management, and VR/AR visualization to de-risk and accelerate builds. -The firm’s technical DNA shines through 'nano-precision' detailing—like millimetre-perfect shop drawings for bridge trusses and high-rise façades. -Standout feats include megastructures like the HK International Airport three-runway concourse and innovative stadium roofs in Austin and Nashville.

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