Executive Office Administrator

Overview

Provides executive support, manages calendars, communications, and office operations.

Key Responsibilities

• calendar management
• travel coordination
• mail handling
• event planning
• supply ordering
• confidential handling

Tasks

-Manage incoming and outgoing mail, deliveries, and shipping needs. -Direct inquiries promptly and accurately, maintaining positive relationships across all levels of the organization. -Prepare and submit expense reports, upload and maintain contact lists, and manage reminders for birthdays, milestones, and key events. -Manage calendars, coordinate meetings, and handle travel arrangements (including working with a travel agent for the CEO). -Serve as the first point of contact for calls, emails, and visitors—ensuring a welcoming, professional experience. -Provide occasional assistance with personal errands or tasks as requested. -Manage invitations, catering, meeting setup, and logistics to ensure seamless execution. -Keep reception and common areas neat and organized. -Handle confidential materials and sensitive information with discretion. -Organize and prioritize email inboxes, responding on behalf of the COO as needed. -Order and restock office, breakroom, and janitorial supplies. -Participate in emergency response protocols and perform additional administrative tasks as assigned. -Assist in planning and coordinating company-wide events, leadership meetings, and town halls. -Support management of COIs, particularly during high-volume periods.

Requirements

• microsoft office
• high school
• multitasking
• organization
• confidentiality
• communication

What You Bring

-Strong multitasking, organization, and follow-through in a fast-paced environment. Prior executive support experience is a plus. -High level of professionalism, confidentiality, and discretion -Excellent verbal and written communication -High school diploma or equivalent required; additional education or administrative experience preferred. -Exceptional attention to detail and time management skills -Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint)

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About The Kinsley Group

-Founded with a commitment to delivering cutting-edge power systems and engineering solutions. -Has established itself as a trusted partner in designing, implementing, and maintaining power infrastructure. -Delivers high-quality services across various sectors including energy, utilities, and heavy civil projects. -Known for taking on complex projects that require a mix of precision engineering and innovative solutions. -Offers end-to-end services, from initial design to post-construction maintenance, ensuring lasting value for clients. -Has a history of successful partnerships with government agencies and private corporations. -Focused on building resilient power systems and infrastructure that stand the test of time. -Works on critical projects that impact communities, from energy generation to utilities and infrastructure development. -Key expertise in power generation, grid services, and energy-efficient systems.

Sector Specialisms