Sr Admin Manager - Leasing & Documents Control

Overview

Oversee lease documentation, approvals, and coordination across legal, finance, and property teams.

Key Responsibilities

• lease contracts
• ejar crm
• process improvement
• leasing reports
• document control
• admin coordination

Tasks

The Senior Administrator will be responsible for overseeing all administrative and document control functions within the Leasing Department, ensuring accuracy, consistency, and compliance across all lease documentation, approvals, and records. This role plays a key part in supporting the leasing team’s daily operations and maintaining efficient coordination between internal stakeholders, including legal, finance, and property management teams. -Coordinate with legal and finance teams to facilitate lease contract preparation, execution, and renewal processes. -Monitor and update Ejar and CRM systems to reflect current leasing status, tenant details, and contract milestones. -Assist in process improvements and documentation standardization to enhance operational efficiency. -Prepare and maintain regular leasing reports, approvals, correspondence, and department documentation. -Support the Leasing Department with administrative tasks, scheduling, and coordination across teams and external partners. -Manage and maintain comprehensive lease documentation, trackers, and filing systems to ensure all records are accurate, up to date, and compliant with company policies. -Ensure timely processing of lease approvals and alignment with internal governance and audit requirements.

Requirements

• ms office
• document control
• crm
• 7-10 years
• bachelor's
• communication

What You Bring

-Strong organizational skills with a high level of accuracy and attention to detail. -Proficiency in MS Office (Excel, Word, PowerPoint) and document control systems; experience with CRM and Ejar platforms is an advantage. -7–10 years of experience in leasing administration, document control, or property management support within a retail, mall, or real estate organization. -Previous experience with major mall operators or real estate developers is preferred. -Bachelor’s degree in Business Administration, Real Estate, or a related field. -Excellent communication and coordination skills, with the ability to manage multiple priorities effectively.

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About Deverellsmith

-From its London roots, it has grown into a global force, extending its reach across the UK, Europe, the US and the Middle East. -The company expanded its offering with the acquisition of flexible working platform Daisy Chain, integrating technology into recruitment. -It operates both its core recruitment arm and Hintel—an outsourced talent consultancy focused on the property sector. -Known for high‑profile placements, it works with small agencies up to major developers, estate agents, lenders and operators. -Specialisms range across residential, commercial, development, investment, land & planning, debt & equity, mortgages and more. -It delivers data‑driven recruitment strategies, including salary guides and market reports, tailored to Build‑to‑Rent and other sectors. -Growth highlights include launching a national UK estate agency service and opening a Middle East office under the Hintel brand.

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