Administration Officer

Overview

Coordinate admin tasks, transactions, onboarding, and project support.

Key Responsibilities

• purchase orders
• supplier onboarding
• transaction processing
• reporting
• data integrity
• compliance

Tasks

-Manage purchase orders, onboarding of suppliers, and ensure invoice queues are actioned appropriately. -Coordinate and support onboarding processes for employees and clients, ensuring all compliance and documentation are completed. -Process transactions including payables, receivables, and timesheets, ensuring accuracy and efficiency. -Provide general administration support including reception duties, document management, travel coordination, and meeting logistics. -Ensure timely, accurate, and standardised reporting, data integrity, and compliance with procedures.

Requirements

• jdegs
• erp
• administration
• teamwork
• communication
• detail‑oriented

What You Bring

-Self-motivated, proactive, and committed to continuous learning and development. -High attention to detail and accuracy in data management and reporting. -Proficiency with ERP systems (preferably JDEGS), and exposure to Hammertech & Pegasus systems is advantageous. -Excellent interpersonal, verbal, and written communication skills. -Ability to work both independently and as part of a team, building strong relationships at all levels. -Previous experience in general administration within a large, complex organisation. -Strong organisational skills with the ability to coordinate multiple tasks and manage competing deadlines.

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Benefits

-Access a suite of benefits, including health & wellbeing programs, financial perks, and lifestyle discounts -Enjoy career development opportunities, including leadership programs like Thrive and Own Career

About Downer Group

-Founded in 1933 by Arnold Fielder Downer, the company is headquartered in Sydney. -It offers a wide range of services, including engineering, construction, infrastructure management, and resource-based services. -Downer Group's comprehensive service offerings and extensive industry experience position it as a leader in delivering essential infrastructure and services across Australia and New Zealand.

Sector Specialisms