Property Administrator (FTC 6 months)

Overview

Admin support for property surveyors: reports, data extraction, client liaison, fee handling.

Key Responsibilities

• fee calculations
• data extraction
• dashboard reporting
• supplier coding
• insurance apportionment
• optimus setup

Tasks

-Team reporting Co-ordination of monthly internal team data to ensure accurate and chasing for progress and updates. -Calculating and raising fees for a number of team members. Monitoring & calculating periodic fee up lifts in line with Management Agreements, checking fee workbooks, checking weekly aged debt lists and chasing old debts. -Diary management – organising internal and external meetings, room bookings, catering, organising (in frequent) travel. -Liaising with FM teams and onsite management personal, to enable updating of FM report material, including environmental & risk management reports. Liaising with client Lawyers on Licence/assignments/leasing updates. Ensuring all contacts in reports up to date. Formatting, printing and binding reports. -Ensuring Quality Assurance files up to date and compliant. -General administrative duties for both team surveyors & FM’s, including but not limited to, answering phone calls in the absence of team members, archive filing, department post management, creating files. -Preparing monthly client property reports, extracting financial /arrears information and tenancy information from Tramps database, tenancy schedule updating, running of utility graphs/data. -Assistance with preparation of presentational material, formatting, graphs, slides etc. -Calculating and preparing building Insurance apportionments. -Setting up new clients on Optimus and carrying out KYC checks on new / expired clients. -Typing correspondence, minutes/reports/spreadsheets -Preparation of changes note to maintain tenant information. -Preparing monthly Dashboard reports -Co-ordination and coding of supplier invoices

Requirements

• experience
• property management
• lease interpretation
• microsoft office
• gcse
• english

What You Bring

-Previous experience in a similar role -A basic knowledge of commercial property management -Interpretation of commercial leases to be able to extract tenancy lease information. -Experience of IT systems including Microsoft Office and the ability to utilise the range of software packages available within the business. -GCSE level education (or equivalent standard), which will include English and Mathematics qualifications. -Excellent English language skills – both written and spoken

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Benefits

-Health & Leisure: Private medical cover, 25 days annual leave + public holidays (the option of purchasing up to 5 additional days via flex benefits), health screening, gym discounts, wellbeing support, volunteering opportunities, cycle to work scheme, eye care voucher, travel & retail discounts, travel insurance, concierge service, kids pass, open fairways golf card, great company culture and social events (including sports teams, charity events, art pass), perks at work -Financial: Pension, life assurance at 8 x basic salary, group income protection (long term disability insurance), interest free season ticket loan, bonus scheme - you will be eligible to participate in the Company’s Bonus Scheme, share incentive plan, financial and mortgage advice

About Bnp Paribas Real Estate

-A leader in global real estate services, providing comprehensive solutions across the industry. -Evolved from a traditional property advisor to a full-service provider with a rich history. -Expertise spans residential, commercial, and industrial real estate sectors. -Known for managing large-scale real estate portfolios and delivering complex urban development projects. -Supports businesses through office leasing, retail spaces, and industrial facilities in commercial real estate. -Continuously shapes the future of real estate investment and management through strategic acquisitions and innovative solutions. -A trusted partner for investors, developers, and occupiers, focusing on sustainable and high-performing properties.

Sector Specialisms