Administrative Secretary (Contractual)
Bechtel
Provides comprehensive administrative and secretarial support to senior managers of India Management /Project/Functional leadership, including scheduling meetings, coordinating activities, and handling confidential information.
15d ago
Junior (1-3 years)
Full Time
Gurugram, HR, 122015, IN
Office Full-Time
Company Size
38,000+ worldwide Employees
Service Specialisms
Engineering
Construction
Project Management
and more
Sector Specialisms
Infrastructure
Energy
and more
Role
What you would be doing
space planning
report preparation
administrative support
document management
secretarial assistance
travel logistics
- Supports space planning, seat allocation, vendor coordination, invoice processing, and office documentation including org charts and business development materials.
- Executes special tasks requiring analytical skills, prepares reports, presentations, and training materials, and may act as a delegate in meetings or as a training coordinator.
- May provide operational and/or functional support to other staff members on administrative matters.
- Handles incoming/outgoing mail, maintains key files, and ensures proper formatting and accuracy of documents requiring managerial attention.
- Maintains strict confidentiality and provides comprehensive secretarial and administrative assistance to assigned functions, managers, and projects.
- Organizes domestic and international visits, travel logistics, visa processing, and expense reporting via Concur. Supervises travel agency operations and ensures timely MIS and reviews.
- Receives general operational direction from assigned manager(s)/Supervisor. Self-starter, requiring minimum guidance or supervision / works independently. Functionally reporting to Manager of Office services.
- Manages calls, visitors, and correspondence independently, ensuring timely follow-ups and accurate documentation aligned with Bechtel’s standards.
- Schedules meetings, prepares agendas and minutes, manages calendars, and anticipates changes or issues proactively.
What you bring
graduate
experience
office procedures
telephone practices
document control
communication skills
- Graduate, with at least 10 years of prior experience in administrative support to senior management/Multiple Functions.
- Demonstrated knowledge of filing systems and common office procedures
- Professional telephone practices
- Thorough knowledge of grammatical rules, spelling, punctuation, and required formats
- General experience in all areas of document control
- Excellent oral and written communication skills
- Strong organizational and multi-tasking skills
- Proficiency in Microsoft Applications. In-depth in MS Excel/MS word/Power point
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- a background check may be required per federal, state, or local law.
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Company
Overview
Since 1898
Year Established
The company was founded over a century ago.
$17.6B
Annual Revenue
Reported revenue generated in 2022.
160+
Countries Operated
Operates in over 160 countries worldwide.
- Operates across multiple sectors, including infrastructure, nuclear, security and environmental, oil, gas, chemicals, mining, and metals, as well as manufacturing, battery production and technology.
- Significant presence in North America, the Middle East, Asia, and Australia.
Focus on challenging projects
Challenging Projects
The company prioritizes tackling difficult challenges and making customers' ambitious goals a reality.
Integrity and ethics
Ethical Standards
The company emphasizes the highest level of integrity and ethics in their operations and projects.
Safety and well-being
Safety Culture
Safety and the well-being of employees are prioritized, and respect for each other is emphasized.
Diversity and belonging
Inclusive Environment
The company fosters a deep sense of belonging by embracing diversity and seeking diverse views.
Trust and accountability
Trustworthy Relationships
Long-term relationships are built on trust, accountability, and delivering excellence.
Net zero by 2050
Sustainability Target
Committed to achieving net zero emissions across all scopes by 2050.
- Created Bechtel.org in 2019, a social enterprise focusing on sustainable and inclusive development projects worldwide.
- Addresses global challenges such as access to clean water, renewable energy, and resilient infrastructure.
24% women
Workforce Composition
Highlights the percentage of women in the company's employee base, showcasing diversity in gender representation.
- Supports various communities within its workforce through Business Resource Groups (BRGs) such as B-BOLD (Supporting the Black Community), B-FAMILIA (Supporting the Latinx Community), B-PRO (Supporting Professional Development), B-PROUD (Supporting the LGBTQIA+ Community), BSERV (Supporting Veterans), Women@Bechtel (Supporting Female Colleagues), B-InspirAsian (Supporting the Asian Community), and Boundless@Bechtel (Supporting Disability Inclusion).
- Launched programs to support underrepresented groups in STEM fields, including partnerships with organizations like the Society of Women Engineers (SWE) and the National Society of Black Engineers (NSBE).
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