Regional Administrative Manager (Mesa,Az)

Overview

Manages admin, billing, and ops staff across branches ensuring accurate processes.

Key Responsibilities

• staff management
• backlog reporting
• value schedule
• ar reconciliation
• insurance reporting
• certified payroll

Tasks

-Manage and support Admin/OSS staff, including Sales Support, Bookers, Billers, Collectors, and miscellaneous support roles. -Respond to inquiries from Divisional Managers, Production, and Sales regarding job status, billing, or credits. -Prepare and distribute minutes/recaps for weekly regional meetings. -Run and analyze backlog un-invoiced and unbilled reports; follow up with branches for clarification and corrections. -Create and review Schedules of Values for large multi-family and commercial projects. -Support account reconciliations and complex AR issues as needed. -Conduct weekly team meetings and coordinate additional sessions with Billing and AR teams. -Manage project insurance certificate reporting. -Participate in bi-weekly AR meetings with Division Managers and AR staff. -Support National Accounts AR reconciliation and contract management. -Work with Billing and AR to maintain accurate Branch Support AR Audit Files. -Train new OSS/Admin staff and Production Assistants as needed. -Oversee credit memo approval and processing, ensuring timely resolution of over-earnings. -Ensure consistent, accurate processes for job booking, pricing, billing, and collections. -Attend branch Production and Sales meetings as needed. -Coordinate Certified Payroll and monthly reporting for OCIP or other project-specific requirements.

Requirements

• erp
• accounting
• reporting
• 5+ years
• operations
• leadership

What You Bring

-Detail-oriented with strong organizational and problem-solving abilities. -Proficient in ERP/accounting systems and reporting tools. -5+ years of experience in operations, billing, or administrative management (construction industry preferred). -Ability to manage multiple deadlines across departments and regions. -Strong leadership and communication skills.

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Benefits

-Employee Referral Bonus -401(k) Matching -Life & Disability Insurance -Tuition Reimbursement -Paid Holiday and Paid Time Off (PTO) for all positions -Medical, Dental and Vision -Employee Assistance Program (EAP): in-person counseling, assistance and resources for family matters, legal and financial issues, etc. -AssuredExcellence®: minimal to no cost medical care and prescription drugs -Length of Service Award -Paid Military Leave -Health Spending Account (HSA): with employer contribution -Competitive Compensation -Flexible Spending Accounts (FSA): Healthcare and Dependent care -Strive Wellness Program

About Truteam

-Evolved from local installation businesses to become the country's largest insulation and building-products installer. -Headquartered in Daytona Beach, FL, blending local trust with national scale. -Specializes in insulation, gutters, garage doors, fireplaces, and more, managing material procurement, scheduling, installation, and quality control. -Delivers millions of projects for homeowners, remodelers, and commercial builders, handling both routine and large-scale contracts. -Local branches, many rooted in communities for decades, provide strong client relationships while backed by national logistics. -Leadership story is rooted in generational installation expertise, including executives who began as installers and grew into national leaders. -Part of the TopBuild family, enabling unmatched supply-chain scale while maintaining local craftsmanship.

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