Receptionist & Administration Officer

Overview

Part-time receptionist and admin supporting senior ops at UGL.

Key Responsibilities

• expense tracking
• room booking
• event coordination
• front desk
• mail handling
• document drafting

Tasks

-Track and reconcile office-related expenses and submit reports -Maintain meeting room bookings, prepare rooms, and coordinate equipment -Assist with company events (e.g. team-building, service awards, client appreciation) -Greet staff, clients, visitors, associates, and VIPs professionally -Coordinate mail, couriers, deliveries, and internal mail -Promptly answer and direct phone calls -Draft, edit, and format correspondence, reports, and presentations -Maintain a neat and welcoming reception area that reflects our company standards

Requirements

• positive attitude
• office admin
• resourceful
• team player
• excel
• sap

What You Bring

-Positive attitude and eagerness to learn -Experience working in a Reception or Office Administration role -Resourceful and committed to adding value -Team player who can also work independently -Proficiency in Excel and SAP – training will be provided

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Benefits

-Part-Time Flexibility: Work within core hours (9:00am – 2:30pm), ideal for work-life balance or those returning to the workforce. Inclusive & Supportive Culture: We welcome candidates from all backgrounds and life stages. Diversity, equity, and respect are central to how we work. -Professional Development: Training provided for systems like SAP and Excel, with opportunities to grow your skills and career. -Part-Time Flexibility & Work-life Balance -Career Growth & Development -Team-Oriented Environment: Work with a collaborative team that values initiative, positivity, and adding value.

About Ugl

-A leading provider of integrated engineering, construction, and maintenance solutions. -Specializing in sectors like energy, infrastructure, water, and industrial solutions. -Handling large-scale projects, from transport infrastructure to complex industrial facilities. -Known for its innovative approach to problem-solving and project delivery. -Operating across multiple continents, offering tailored solutions to clients in diverse sectors. -Known for its focus on safety and sustainability.

Sector Specialisms

Security Clearance

-national criminal history check -pre-employment medical assessment including drug and alcohol screening