Accounts Payable Specialist

Overview

Manages vendor invoice processing and timely payment of company obligations

Key Responsibilities

• invoice processing
• check runs
• ap coding
• reconciliation
• job costing
• vendor support

Tasks

-Receive and file all vendor invoices and related documentation. -Process weekly check runs to pay invoices when due, match checks to supporting documentation, distribute checks to vendors when signed. -Batch and input authorized invoices to accounts payable system, including coding vendor invoices with correct accounting codes. -Review all invoices for appropriate documentation and approval prior to payment -Confirm vendor purchases are properly authorized through the purchase order system or approval of authorized Company manager and work with company purchasing personnel to resolve discrepancies. -Reconcile vendor statements, research, and correct discrepancies -Identify accounts payable charges for job costing and assist management in analyzing financial statement charges from accounts payable. -Respond to all vendor inquiries -Understand sales/use laws as they relate to purchases from vendors, and ensure the correct tax is paid on Company purchases. -Maintain vendor master file and assist with the month-end closing of accounts payable. -Maintain files and documentation thoroughly and accurately, in accordance with company policy, and accepted accounting practices

Requirements

• ms office
• construction accounting
• accounting software
• high school
• problem solving
• detail oriented

What You Bring

-Regular attendance is mandatory. -Must be proficient with Microsoft Office (Word, Excel, and MS Project). -Must have proven skill level to interpret project documents -Must be able to manage multiple tasks/projects simultaneously. -Must be self-motivated, positive in approach, professional in promoting company culture & mission to all employees, vendors, clients and business partners -Solid attention to detail to ensure accuracy of information -Must possess at least a High School diploma or GED equivalency. -Must possess proven problem-solving skills, critical thinking skills, and the ability to effectively read, write, and give oral direction(s) to project personnel. -Strong organization and time management skills required. -Ability to prioritize work and make independent decisions regarding the same -Must possess a minimum of three (3) years of construction industry accounting experience in a similar role with general math skills. -Previous accounting software experience required. -Must maintain a high level of confidentiality -Ability to make good judgments that could bind the company into contractual and professional agreements -Must be able to effectively operate office equipment & computer devices commonly used in the industry -Must be capable of reporting research results with open and clear communication skills.

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About Ies Communications

-Founded with a vision to deliver top-tier communication solutions, IES Communications has rapidly expanded to become a leader in integrated communication systems. -With a focus on providing high-quality design and installation services, IES Communications partners with clients across various industries to create customized, reliable solutions. -The company offers cutting-edge technologies and services for commercial, residential, and industrial sectors, ensuring seamless communication networks. -IES Communications has been involved in landmark projects, providing voice, data, video, and security integration across diverse environments. -Notable for their ability to tackle complex and large-scale installations, the company has become a trusted provider for major infrastructure and utilities projects. -From smart office solutions to large-scale industrial facilities, IES Communications’ expertise spans the full spectrum of integrated communication needs.

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