Business Coordinator - Business Asset Management

Overview

Coordinate project activities, documentation, meetings, onboarding, and compliance.

Key Responsibilities

• document control
• meeting coordination
• report preparation
• resource scheduling
• compliance tracking
• data requests

Tasks

-Manage and maintain project documentation, including records in accordance with Company records policies, status reports, and change requests, ensuring version control and accessibility. -Coordinate and schedule project-related meetings, workshops, events, and review sessions, including preparing agendas and distributing meeting materials. -Prepare reports and presentation templates and provide formatting and proofreading of executive level project materials. -Collaborate with other departments to gather information and prepare responses to data requests. -Manage shared team inboxes and efficiently organize incoming requests and communications. -Assist with team leaderships’ schedules, travel arrangements, expense reporting and proper submittal of expense reports. -Coordinate the scheduling of shared project resources (e.g., equipment, conference rooms and training facilities).' -Assist with processing/reviewing project-related purchase requisitions and invoices. -Support the department with tracking agreement compliance deadlines and monitoring deliverables. -Gathers requirements by attending planning/briefing meetings and liaising with subject matter experts to record detailed meeting minutes, track action items, and ensure timely follow-up from responsible parties. -Maintains strong relationships and close coordination with the leadership team’s executive assistants and other department coordinators to quickly resolve changes in scheduling. -Assist in onboarding new project team members by coordinating access, necessary equipment, and introductory documentation. -Help standardize templates and procedures for project reporting and documentation across the business. -Provide back-up support for the Executive Assistant and other administrative staff as needed.

Requirements

• microsoft office
• adobe
• sharepoint
• sap
• associate's degree
• 5 years oil/gas

What You Bring

-Ability to multi-task and prioritize assignments. -1-3 years related experiences -Effective and professional communication skills, both written and verbal. -Associate's Degree Business Administration or related discipline, or a combination of related education, training and/or experience. -5 years oil/gas experience -Solid team player and able to work independently. -Excellent organizational and time management skills. -Experienced with various technology applications; such as Microsoft Office Suite, Adobe, SharePoint, ClickUp, MAX, SAP, etc. -Strong analytical and problem-solving abilities.

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About Sempra Infrastructure

-Born in 2021 from a merger of Sempra LNG and IEnova, it set out to shape North America’s energy backbone. -It plans & operates major LNG export terminals on both Pacific and Gulf coasts, such as Port Arthur and Energia Costa Azul. -Through its low‑carbon arm it launched the 320 MW Cimarron wind project, bundled into a 580 MW cross‑border renewables complex. -It secures green hydrogen & ammonia development deals, such as the US Gulf/West Coast framework with Avangrid. -Typical projects mix mega‑scale LNG export, pipeline builds, wind farms and low‑carbon facilities under one umbrella. -It stands out by connecting LNG and renewables, pioneering cross‑border energy links and next‑gen clean fuel ventures.

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