Office Coordinator 12-month max term contract

Overview

Coordinate office operations, admin support, and client liaison for WT Adelaide.

Key Responsibilities

• template management
• invoice management
• document production
• procurement
• facility repairs
• client liaison

Tasks

You will play a crucial role in ensuring the smooth and efficient operation of the Adelaide office, supporting the senior management team by performing various, comprehensive administration duties and assisting in a broad range of tasks to optimise the productivity of the office environment. -Organise events and meetings -Set up projects/clients/contacts/fees/resources -Ensure WT standards and templates are correctly used and updated -Coordination of repairs to office Facilities and Building -Procurement of kitchen and office supplies, printed material, and computer consumables -Manage and distribute monthly invoices to clients on time -Coordination of service and repairs to office Equipment and Furniture -Ensure documents, invoices and reports are accurate and timely -Manage and produce high-quality documents including proposals, reports and email correspondence with clients and prospective clients -Act as the first point of contact for clients and staff -Provide professional assistance in the drafting of documents and provision of information to clients -Manage and coordinate Director’s calendars

Requirements

• communication
• financialforce
• salesforce
• ms office
• administration
• attention

What You Bring

We’re on the lookout for an experienced Office Coordinator to work with WT Australia in Adelaide. -Excellent verbal and written communication skills -Experience in Financial Force and/or Sales Force -WT’s balanced way of working -Intermediate to advanced skills MS Office Suite -Strong administrative skills and attention to detail

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Benefits

-Reception services -When you're working from the office, you'll be in an award-winning office fit-out which supports flexible and activity-based working in a prime location with amazing views -Bi-annual bonus scheme -Wellbeing days- time to focus on your wellbeing and the community

About Wt (Australia)

-WT began shaping major built-environment projects across Australia. -Anchored in Sydney, the firm’s financial base spans US $50–100 million in annual revenue. -From landmark infrastructure to high-rise commercial and water-resource endeavours, WT brings multi-sector advisory expertise. -They marry quantity surveying with portfolio and program advisory, commercial advisory, and specialist cost advisory services. -Their global imprint – over 70 offices and 2,000 professionals – enriches their Australian project delivery. -Recent appointments to their board reinforce local governance and leadership depth. -They operate across buildings, infrastructure, water, transport, energy, commercial, and government-related sectors.

Sector Specialisms