Administrative Assistant/Office Coordinator

Overview

Provide admin support to engineering team, manage docs, schedules, and project coordination.

Key Responsibilities

• license management
• onboarding
• project docs
• expense processing
• calendar scheduling
• report preparation

Tasks

-Provide administrative support to project managers, engineers, detailers, and leadership team. -Help manage professional licensing for the firm (such as Certificate of Authorization) and individual engineers (such as state licensing renewals and professional development tracking) and organization memberships. -Coordinate onboarding of new hires and interns -Assist in organization and administration of GPLA participation of career fairs -Research vendors, materials, and industry-related information as needed. -Track and order PPEs for new hires/interns in coordination with Marketing. -Assist in project documentation, tracking deliverables, and updating internal systems upon request. -Assist with internal event planning, such as team meetings and training sessions as needed, including virtual webinars and in-person lunch-and-learns. -Provide mobility support as needed and serve as a backup for other administrative assistants -Process expense reports and purchase orders. -Manage calendars, schedule meetings, and coordinate appointments. -Coordinate with Marketing Lead on digital seal management and provide marketing support as needed -Prepare and edit reports, proposals, and technical documents. -Collaborate with local DPR teams responsible for administrative support, facilities, and leadership as needed.

Requirements

• project management
• microsoft office
• 3+ years
• administrative
• organizational
• communication

What You Bring

-Familiarity with project management software is a plus. -Strong organizational skills and attention to detail. -Excellent written and verbal communication abilities. -Ability to sit or stand at a desk and work from a computer for prolonged periods of time. -Experience with project management software is preferred. -Detail-oriented with a proactive approach to problem-solving -Ability to lift a minimum of 15 pounds if needed. ​ -Engineering and Construction industry knowledge a plus. -Ability to prioritize tasks and work independently. -Proven experience as an Administrative Assistant or in a similar role, ideally in an engineering or construction environment. -3+ years of administrative experience is required. -Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

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About Dpr Construction

-A forward-thinking construction company that has grown from a small operation to a nationwide leader in the industry. -Focuses on complex, large-scale projects and is known for its expertise in delivering innovative, high-quality construction solutions. -Successfully completed projects across a range of sectors, including commercial, healthcare, education, and data centers, standing out for its ability to manage large budgets and tight schedules. -Notably completed several landmark projects, including high-tech facilities and cutting-edge educational buildings, often involving collaboration with some of the largest tech and medical organizations in the world. -Strong track record in renewable energy, particularly in solar and energy-efficient construction, positioning them as a leader in sustainable building practices. -Approach to construction is driven by technology and innovation, consistently pushing boundaries to ensure maximum efficiency and quality in its operations. -Commitment to performance and safety has earned a reputation for delivering projects that meet and exceed client expectations. -From healthcare campuses to advanced research labs, the company’s dedication to excellence ensures each project is tailored to the unique needs of the client and the community.

Sector Specialisms