Document Controller, Sr.

Overview

Manage and develop an enterprise document management system for project documentation.

Key Responsibilities

• document control
• edms management
• metadata structuring
• training delivery
• team coordination
• security assurance

Tasks

-Manage and enforce the collection, distribution and filing of controlled documents, including attention to document flow through the organization to validate correct processing and recording. -Establish a procedural framework for collecting the controlled documents, including developing and/or enhancing document control procedures and tools. -Provide training to achieve a unified approach to document control and to seek collaboration and cooperation of the functional groups. -Work alone and coordinate, and eventually lead, a broader document control team in partnership with the Engineering and Project Execution teams, besides other key stakeholders. -Assist Project Managers and Engineers in properly archiving and storing critical files. -Provide a system for assembling, consolidating, labeling, and filing all documents in the EDMS. -Ensure data and assets are secure, confidential, and protected from cyberattack. -Maintain a regular, dependable attendance and a consistently high level of performance. -Provide electronic and/or paper copies of drawing and documentation logs as required. -Assure documentation is correctly transmitted between internal personnel, suppliers, sites, business units, and external partners. -Identify functional group needs for documentation management and incorporate into the EDMS. -Maintain a high regard for personal safety, for the safety of company assets and employees, and the general public. -Occasional overnight travel may be required. -Prepare boxes and labels and arrange for storage space of hard copy documents if and when necessary. -Conduct periodic “spot audits” or “over-the-shoulder-reviews” of functional groups’ document filing processes to ensure continuous improvement of the EDMS. -Identify, maintain, and manage the data structure of required metadata to assure efficient retrieval of information and status reporting from all locations both internally and externally. -Maintain quality documents.

Requirements

• associate degree
• ms office
• sharepoint
• document control
• 10 years
• communication

What You Bring

-Post-secondary study resulting in a minimum of an associate degree. -Ability to set priorities and organize work to meet deadlines. -Must be able to perform all essential and marginal functions of the job. -The employee is regularly required to use hands to type, touch, handle, or feel. The employee is required to talk and hear. The employee is frequently required to stand and reach with hands and arms. The employee is occasionally required to walk and climb or balance. The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. -Must be able to work with a team, take direction from management, adhere to required work schedules, focus attention on details, and follow work rules. -Ability to organize and prioritize daily work. -Intermediate proficiency level in MS Office applications that may include but are not limited to Excel, Word, Access, PowerPoint and Outlook. -Ten (10) years of experience in document control and administration. -Exceptional written and verbal communication skills, including the ability to professionally resolve errors made by others in transmitting documentation. -Extensive experience with Microsoft SharePoint and other Microsoft Office Suite applications. -Must be able to sit for prolonged periods of time. -Speak clearly, both in person and by telephone, using a high level of verbal skills and listen carefully. -Demonstrated understanding of the importance of maintaining good, accurate documentation and document management, with particular emphasis on detail. -A minimum of five (5) years direct work experience in document control and administration may be considered as a substitute for a degree. -The successful candidate will be required to clear a drug screen and a complete background check, including a credit report for certain positions, after an offer has been extended and prior to being employed. -Administrative organizational skills with experience tracking and processing large quantities of documents. -Ability to successfully perform multiple tasks with strict deadlines. -Must possess and maintain a valid driver’s license and a driving record satisfactory to the company and its insurers (for travel). -Sitting; standing; walking or moving throughout facility; driving; talking; seeing (specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus); hearing; feeling; bending or stooping; squatting or crouching; reaching; kneeling; pushing; pulling; lifting up to 25 lbs. -High degree of initiative and ability to manage own tasks and workload. -Interpersonal skills and ability to deal with a variety of people. -May be required to carry a cell phone and be available to respond during working and non-working hours.

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Benefits

-Generous Tuition Reimbursement Program -Personal development to grow your career with us based on your strengths and interests -Identity theft protection -Employer-paid life insurance, short-term disability, and long-term disability coverage -The annual salary range for this position will be $70,000-$115,000/yr. -Minimal safety hazards; general office working conditions. -Annual discretionary bonus -Company vehicle (if applicable) -Employee discounts; vehicles, tires, cellular plans, and more -Company-paid holidays and floating holidays -Vacation, sick days, paid caregiver leave, volunteer and bereavement paid time off -Parental Leave -Wellness Programs and Mental Health Resources -Networking and employee engagement events -401(k) with up to a 6% match that vests immediately plus an employer discretionary contribution of up to 4% -Critical Illness & Accident Insurance -Industry competitive pay -Health insurance package options that include Flexible Spending & Health Savings Accounts -Infertility Coverage

About Tallgrass

-Operates a national footprint with regional presence through offices in Denver, Houston, and the Kansas City area. -Provides critical energy infrastructure, including FERC-regulated pipelines, storage facilities, terminals, and processing plants. -Developed innovative projects such as converting pipelines for CO₂ or hydrogen transport and establishing a major sustainable aviation fuel joint venture. -Maintains large crude oil storage capacity across key terminals.

Sector Specialisms

Security Clearance

-must clear a drug screen and complete a background check, including a credit report for certain positions.