Transitions Coordinator

Overview

Manages onboarding/offboarding of properties during acquisitions, dispositions, and changes.

Key Responsibilities

• data integration
• utility setup
• system updates
• kpi tracking
• offboarding
• due diligence

Tasks

-Lead cross-functional transition teams with clear communication, accountability, and proactive issue resolution -Provide onboarding support and orientation for onsite and regional staff. -Escalate risks, delays, or issues to leadership and propose mitigation strategies. -Manage the collection and transfer of all essential data requests, including leases, documents, reports, marketing collateral, service contracts, insurance, compliance records, and tenant information. -Ensure termination of utility accounts, vendor contracts, and recurring services in coordination with disposition timelines. -Serve as primary transition contact for both owners and operational leadership, delivering regular updates ensuring complete stakeholder satisfaction -Identify process improvements and maintain best practices documentation. -Track and report on the status of all transition and disposition projects. -Serve as liaison between owners, property managers, accounting, leasing, and maintenance to ensure operational readiness. -Track KPIs related to transition efficiency and accuracy -Arrange setup of utilities, vendor accounts, security access, and operational infrastructure. -Update property management systems and databases with accurate property and tenant information. -Assist with converting property service contracts to the company’s standard contract template and terms. -Coordinate data integration across systems (e.g. CRM, etc) -Coordinate with ownership, buyers, and internal departments to transfer data, keys, leases, and service records. -Maintain high levels of organization, confidentiality, and professionalism. -Work with accounting to reconcile final financials and assist with escrow or closing documentation. -Maintain thorough offboarding checklists and ensure internal systems are properly updated or deactivated. -Manage resident notifications, ensuring legal and contractual requirements are met. -Lead internal kickoff meetings and manage transition timelines and checklists. -Facilitate due diligence activities for buyers, including documentation requests and property access. -Oversee the property offboarding process when an asset is sold or removed from the management portfolio. -Collaborate with IT and data teams to ensure proper integration of new property data into company systems including financial, maintenance, and reporting platforms -Coordinate the transition of newly acquired or assigned properties into the portfolio.

Requirements

• microsoft 365
• property manager
• crm
• bachelor's
• yardi
• 2‑4 years

What You Bring

-Proficient in utilizing Microsoft 365 tools including Outlook, Calendar, Teams, Excel, Lists, Planner. -Ability to manage multiple priorities under tight deadlines. -Previous experience as a Property Manager and/or Regional Property Manager. -Experience with CRM software such as HubSpot, Salesforce, etc. -Bachelor’s degree in business, Real Estate, or a related field preferred. -Strong organizational, interpersonal, and communication skills. -Experience with property management systems (e.g., AIM, Yardi, Entrata, AppFolio) is highly preferred. -Knowledge of property lifecycle processes, including acquisition, management, and disposition. -2–4 years of experience in multi-family property management.

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Benefits

-Employee Rent Discount Program -Vacation & Sick Time for Full & Part-Time Employees -Bonus and Commission Opportunities -9 Paid Holidays per year -Medical, Dental, Vision, Life, Accident, Critical Illness, Hospital Indemnity, and Short-Term Disability coverage is available -Employee Referral Incentives -Empower 401K and Roth IRA- Including Free Financial Advisors and Employer Match -Health and Wellness Programs -Professional Development Training

About Apartment Management Consultants

-Launched with a mission to unlock the full potential of apartment communities. -Known for deep-dive market analysis and bespoke capital budgeting to boost property performance. -Blends hands-on management with asset accounting for fee clients, partnerships and institutions. -Typical projects range from renovation-driven repositioning to lease-up launches and occupancy optimization. -Standout fact: Treats each property “as if it were the only one” it manages, reinforcing personalized care.

Sector Specialisms

Security Clearance

-candidates will be required to pass a background and drug screening.