Project Accounting Assistant

Overview

Support project billing, subcontractor payments, lien releases, and contract compliance.

Key Responsibilities

• billing
• invoice reconciliation
• contract review
• lien management
• change orders
• documentation

Tasks

-Maintains complete and accurate documentation to support both internal and external audits. -Meets financial, business, and project deadlines -Manages a small to medium volume of jobs -Review contracts for billing requirements, including owner required documents and additional reporting requirements (Insurance/DBE etc.) -Initially performs the following tasks with guidance from the Project Accounting Supervisor or Senior Project Accountant. -Collect and review lien releases from subcontractors and suppliers, as required -Partners with the Credit Department to help reduce turnaround time on receivables and improve cash flow efficiency. -Effectively oversee the billing process by initiating billings and coordinating with the Project Management team to ensure timely and accurate submissions to customers in accordance with contract requirements. -Guide Project Management team on the process for creating Pending Change Orders (PCOs) as requested. Offer support to PM team when necessary for creation of PCO’s. -Performs all tasks for 100% of the jobs assigned in a timely manner -Maintains a favorable impression of the company with external customers through professional and courteous interactions. -Maintain electronic records to verify quantities, prices, payment terms, subcontracts, extra work, and other data required for reconciling invoices with payments. -Builds and maintains positive working relationships with internal and external customers, vendors, and contractors. -Communicate billing rejections and required revisions to the Project Management team to ensure timely resubmission and compliance with contract requirements. -Actively supports the Teichert Family of Companies, F.A.S.T and Project Accounting team goals.

Requirements

• bachelor’s degree
• construction accounting
• financial analysis
• microsoft office
• trimble vista
• driver’s license

What You Bring

-Ability to preserve confidential and proprietary information and successfully avoid conflicts-of-interest -Business Acumen -Demonstrates the ability to collaborate effectively and foster engagement among team members. -Physical: Sitting for long periods of time working at the computer or driving to job sites. Job site visits require walking on uneven ground, climbing, bending, stooping, crawling in confined or enclosed spaces. Some lifting of materials and equipment up to 50 lbs. Close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. May work long hours during peak seasons. -Ability to interpret, summarize and communicate complex reports, analysis and information to others in a way that is easily understood -Aptitude to perform total cost analysis -Successful completion of pre-employment drug, alcohol, and background investigation -Technical competence in business and/or finance -Current on all company required safety and regulatory training -Demonstrates strong prioritization and time management skills. -Strong communication skills: verbal, written, presentation, facilitation and listening -Bachelor’s degree in Business, Finance, Accounting (or related field) or equivalent combination of technical training and related experience -1-3 years’ experience in construction accounting, or equivalent combination of technical training and related experience -General financial analysis skills -Valid Driver’s License -Technology: Microsoft Office, Accounting and Finance Software, Project Management Software -An understanding of the construction industry, particularly in infrastructure/heavy construction -Excellent judgment and decision-making -Ability to use logic and sound reasoning to solve difficult problems -Driven to meeting or exceeding business and financial milestones -Personal computer, telephone, company vehicle, personal protective equipment (i.e. safety glasses, hearing protection) -Project Accounting, Estimators, Project Managers, Project Engineers, Superintendents, Foremen, Area Managers, Administrative Staff, Financial Accounting Services Team, Teichert Family of Companies -Knowledge of Microsoft Office Suite and construction accounting software (Trimble Vista preferred) -Strong focus on customer satisfaction

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Benefits

-Occasional overnight travel

About Teichert

-It has grown into two main divisions: Teichert Construction and Teichert Materials. -Teichert Construction builds roads, pipelines, dams, airports and siteworks. -Teichert Materials produces crushed stone, sand, gravel, asphalt and ready‑mix and precast concrete. -Typical projects range from freeway grading and utility installs to solar carports and utility‑grade energy storage. -Unusual fact: original sidewalk stamps from the 1800s still exist in San Francisco parks.

Sector Specialisms

Security Clearance

-pre-employment drug, alcohol, and background investigation required.