Manager-Design & Construction Procurement & Contracts

Overview

Lead procurement and contract management for large public transit construction projects.

Key Responsibilities

• contract management
• cost analysis
• procurement strategy
• report preparation
• project management
• compliance review

Tasks

-Support and/or lead contract negotiations. -It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees. -Interpreting and applying federal, state, and local policies, laws, and regulations. -Interprets contract provisions, and evaluates change orders. -Provide input on complex procurement methodologies for construction contracts. -Working cooperatively with other departments, Agency officials, and outside agencies. -Develop, review and edit boilerplate documents such as solicitations, contracts, letters, forms and manuals for inaccuracies and inconsistencies; research cited references to RCW, WAC or CFR to ensure references are current; and revise and write sections of boilerplate to reflect changes in procurement and contracting approach. -Build and maintain a strong team. Contribute to and support of the growth of a culture that forges teamwork, collaboration, and accountability, within the Design and Construction Group, between other Procurement & Contract Divisions, and department stakeholders. -Participates and manage Agency-wide initiatives, such as business process improvement or new system implementations. -Preparing moderately complex contracts, agreements, and management reports. -Establishing and maintaining effective working relationships with other department staff, management, vendors, outside agencies, community groups and the general public. -Applying project management techniques and principles. -Research, prepare and issue solicitation and contract documents in accordance with policies and procedures, federal and state laws. -Cost/Price analysis on procurement proposals & contract amendments. -Consultant labor rate analysis, other costs, and negotiations. -Negotiating and identifying solutions that balance the Agency’s interests and those of the negotiating partner(s), within financial capacity and other constraints. -Managing complex and technical Design-Build and GC/CM contracts including providing guidance, oversight, planning, and administration of contracts in accordance with Federal, State and Local guidelines, with minimum guidance and direction. -Coach, mentor and lead team to high levels of professional development, productivity and performance. Provide constructive feedback; evaluates, trains and motivates staff; manages employee relations; manages the workflow and prioritization of projects and measures the performance of the section; provides advice and counsel to staff; establishes professional development plans for staff. -Provides support to P&CD on matters as directed; serves as liaison to the federal transit administration (FTA) and other Agencies regarding procurement audit issues; prepares and presents staff reports and other necessary correspondence; maintains awareness of new trends and developments in the fields related to area of assignment; incorporates new developments as appropriate. -Preparing clear and concise administrative and financial reports using complex data. -The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required. -Manages and participates in the preparation of contract and administrative reports for upper management. -Evaluate strategies and approaches to develop innovative methods to maximize competition while meeting customers' operational needs of contract cost savings, compliance, and improved efficiencies. -Review, analysis, and contract administration of Design-Build and GC/CM contracts. -Manages and participates in the development and implementation of goals, objectives, policies, priorities for assigned projects, services, and forecasts for future needs for staffing. -Supervising, leading, and delegating tasks and authority. -Lead evaluation committees and advise on proposer conformance with solicitation requirements. -Provide leadership and input to initial agency position on protests from unsuccessful proposers. -Position is required to review contracts and documents in a short period of time and the use of software that like E1 and BI tools. May be subject to seeing. -Researching, analyzing, and evaluating new service delivery methods and techniques. -Serve as a subject matter expert. Resolve complex contract administration issues and compliance with federal, state, and local laws and regulations. Research and advise senior agency management in solutions. Review data and prepare reports for senior leadership. Managing and controlling the complexity and risks associated with ST contracts. -Interfaces with vendors to achieve resolution on invoice billing disputes. -Utilizing personal computer software programs affecting assigned work and in compiling and preparing spreadsheets and reports. -Develops new or improved administrative and procurement procedures for economy and efficiency of operation. -Interpreting and administering policies and procedures sufficient to administer, discuss, resolve, and explain them to staff and other constituencies. -Advise on construction delivery procurement method best practices in RCW 39.10 and alternative delivery procurement method best practices in RCW 39.10. -Collaborate with the agency to define procurement requirements including proposed qualifications, evaluation criteria, contract terms, and ensure proper contractual guidelines and policy procedures are followed in the procurement process.

Requirements

• dbia certification
• microsoft excel
• sharepoint
• fta regulations
• negotiation
• problem solving

What You Bring

-Have or obtain within 36-months of hire a Design-Build Institute of America (DBIA) Professional Certification, or equivalent professional certification. -Exceptional customer service and ability to assess and explain technical issues. Help build, manage, partner, message, and support relationships with department stakeholders to achieve the strategic objectives of the Chief Procurement Officer, Executive, and the Board. Research, analyze, and address questions and concerns from agency departments and other stakeholders. -Advanced negotiation principles and practices. -Intermediate level of proficiency using Microsoft Word, Excel, Outlook, or SharePoint. -Contract cost and price analysis principles and practices in 48 CFR 31, Contract Cost Principles and Procedures (FAR Part 31) as well as Title 39 Revised Code of Washington (RCW). -Working knowledge of Federal Transit Administration (FTA) regulations. -Strong problem-solving, analytical, and investigative research skills. -Principles and practices of contract administration as applied to the public sector. -Contract law and ability to interpret terms and conditions. -Written and oral communication skills demonstrated by formal presentation experience and report preparation. -Principles of supervision, training, and performance evaluation. -Pertinent federal, state, and local laws, codes, and regulations including applicable Washington State Laws and other statues related to the use of public funds and tax laws. -Responding to inquiries and in effective oral and written communication. -Strategic analysis skills. Develop, refine, and implement internal policies for contract and performance measures and strategizing solutions to issues as they arise. Assist with agency policy initiatives as it relates to D&CC and consistency with the ST strategic plan and goals, agency working teams, and collaboration with external agencies. Communicate strategy and policy in written and oral presentations to a variety of audiences. -State and federal contracting requirements including Federal Transit Administration and Federal Highway Administration requirements. -Champions and models Sound Transit's core values and demonstrates values-based behaviors in everyday interactions across the agency. -Principles and practices of public administration, public procurement systems and processes.

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Benefits

-Employee Assistance Program. -Compensation Practices: We offer competitive salaries based on market rates and internal equity. In addition to compensation and benefits, you’ll find that we provide work-life balance, opportunities for professional development and recognition from your colleagues. -Health Benefits: We offer two choices of medical plans, a dental plan, and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner. -Retirement Plans: 401a – 10% of employee contribution with a 12% match by Sound Transit; 457b – up to IRS maximum (employee only contribution). -Long-Term Disability and Life Insurance. -Parental Leave: 12 weeks of parental leave for new parents. -Tuition Reimbursement: Sound Transit will pay up to $5,000 annually for approved tuition expenses. -Paid Time Off: Employees accrue 25 days of paid time off annually with increases at four, eight and twelve years of service. Employees at the director level and up accrue additional days. We also observe 12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year. -ORCA Card: All full-time employees will receive an ORCA card at no cost. -Pet Insurance discount. -Inclusive Reproductive Health Support Services.

About Sound Transit

-Operates an extensive network of light rail, commuter rail, and bus services across the Seattle metro area. -Known for its forward-thinking approach to public transit, focusing on connecting communities and reducing traffic congestion. -Projects include large-scale infrastructure developments, such as the Link light rail extension and Sounder commuter rail improvements. -Funded by a combination of federal, state, and local funding sources, alongside passenger fares. -Recognized for its innovative use of technology to enhance ridership experiences and operational efficiency. -Typical projects include construction of new transit lines, station development, and improving regional transportation networks. -Expanded its reach in recent years, growing services and infrastructure to meet the needs of a rapidly growing population.

Sector Specialisms