Service Administrator

Overview

Admin and invoicing support for service department in construction projects

Key Responsibilities

• document management
• invoicing
• po approval
• vehicle reporting
• subcontract management
• payroll support

Tasks

Working with various people to ensure all related documents are present and readily available Understanding the various roles of the Service Department to ensure all calls and information is directed to the correct person Maintain employee paperwork for field personnel to ensure all necessary paperwork is provided and filed Collection and maintenance of customer contact and relevant information Full cycle invoicing, which includes invoicing clients for completed work, as well as matching and approving POs Management and accurate documentation of Vehicle or Inspection reports, as well as ensuring CVOR reports are completed and filed Assist with Accounts Payable and Accounts Receivables on Service billings Preparing warranties as required (standard, OIRCA etc.) as well as insurance requests Ensuring CVOR logs are sent to Regional Health & Safety Manager each month Creating and closing subcontracts and submitting pay requests Time card collection and review and payroll back-up if required High volume file management and ensuring all information is updated and accurate Preparation and management of various project related documents, such as work orders, quotes, purchase orders change orders, etc.

Requirements

• customer service
• microsoft office
• construction
• admin experience
• invoicing
• organized

What You Bring

Customer service oriented with a courteous and professional phone manner Strong skills using the Microsoft office package; Word, Excel and Outlook Experience working in a construction environment is considered a strong asset Ability to work in a fast-paced environment and be flexible 2 years experience in an administrative role is considered an asset Invoicing and accounting experience is considered an asset Must be organized and self-motivated with a sense of urgency Able to prioritize competing deadlines and manage a high volume workload efficiently RRSP matching

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Benefits

Competitive wages and benefits On-going career development programs through our in-house Flynn University and eLearning courses Great environment where our motto is “Flynn Family Winning Together”!

About Flynn Group Of Companies

-Evolved from modest roofing beginnings by adding glazing, curtain walls, architectural metals, and waterproofing. -Handles complex envelope work, such as metal panel systems and custom glazing, on large-scale facilities. -Typical projects include commercial roofs, curtain-wall facades, architectural metal systems, and waterproofing installations.

Sector Specialisms