Document Controller

Overview

Coordinate and manage project documentation, reports and admin for data centre site.

Key Responsibilities

• site tracker
• document review
• purchase orders
• rfi register
• stock control
• report prep

Tasks

-Keeping the site tracker up to date. -Examine documents, such as blueprints, drawings, change orders, and specifications to verify completeness and accuracy of data. -Assist in composition and management of documentation related to Quality, Completion Packs, HSE. -Raising Purchase Orders, registering invoices and goods receipting. -Update the Outgoing Instruction register and drawing register and Tech Sub register- whenever a tech sub is uploaded or when Client has commented on one. -Maintain various staff records such as training, issue of PPE, laundry and booking training courses as required for staff to meet needs of site training database. -Secretarial services as required, taking meeting minutes, filing, photocopying, managing mail, booking flights and accommodation, greeting visitors and registering them on arrival. -Input stock movements and spares control for items held on the asset registers. -Proactively manage meeting room allocation, manage cleaning services and arrange lunches. -Update RFI register- when uploaded on conject or Client has answered a previous RFI -Preparation of reports and memorandums. -Ensure that all corporate documents are well checked and submitted on time prior to the document submission due date. -Arrange purchasing of goods and services, spares, and consumables for site as required Assist with data compilation to producing reports, statistics for management information and budget purposes. -Dealing with site staff queries and admin such as collating times sheets and forwarding to payroll to process, following up on payroll queries. -Responsible for coordinating all project documentation; records must be maintained, kept up-to-date and archived correctly. -Update requisition register.

Requirements

• excel
• outlook
• drawings
• procore
• asite
• 2 years

What You Bring

-Candidates must be proficient in MS office suite, particularly Excel and Outlook. -Experience with engineering drawings, tracking drawing revisions. -At least 2 years' experience in a similar role. -Experience using systems such as Procore or Asite would be beneficial.

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Benefits

Health & Wellbeing - Fostering health and wellbeing is paramount to creating a supportive and inclusive work environment. Our commitment to mental health manifests through targeted workshops. We have a Health & Wellbeing Calendar, our Employee Assistance Programme, and the formation of a Wellbeing Network comprising over 80 trained Mental Health First Aiders. Our commitment to our employees development - we offer career progression pathways, always seeking opportunities to promote and upskill our people. Benefits – from helping you to plan for the future to Health & Wellbeing services we continue our commitment to support our people We prefer to hire directly and we will be in touch with our PSL Agencies if this role is eligible for release. You will join a hard-working ambitious team and you will benefit from a supportive culture, where your ideas and contributions will be recognised.

About Dornan

-A leading provider of mechanical, electrical, and instrumentation services. -Known for delivering high-quality solutions. -Operates across multiple sectors, including energy, industrial, and commercial projects. -Notable projects include large-scale developments in energy, infrastructure, and residential sectors. -Innovative approach to project delivery, using the latest technologies and methods. -A strong presence in both Ireland and the UK, with an expanding international reach. -A focus on collaboration and expertise allows handling complex, multidisciplinary projects. -Provides a full spectrum of services from design and engineering to installation and maintenance. -Key player in advancing sustainable solutions, especially within the renewables space.

Sector Specialisms