Recruiting Administrative Assistant- Temporary (6 months)

Overview

Admin support for global recruiting: offers, background checks, travel, postings.

Key Responsibilities

• taleo management
• ebs processing
• excel reporting
• background checks
• job posting
• bonus administration

Tasks

-Career fair Coordination: On occasion, you will coordinate reserving space and assist with ordering and delivery of booths and materials to a variety of college and industry career fairs. -HR Compliance: Serve as an advisor to Recruiters relative to HR hiring compliance and practices, including adverse impact process. -Incoming Inquiries: You’ll take occasional inbound calls and emails from candidates inquiring about HDR and/or their application status, troubleshoot application issues. -Background Checks: This includes initiating background checks through Taleo (ATS) and monitoring completed reports for any areas of concern. Assist candidates with any issues related to completing their profile within our 3rd party screening service, First Advantage. -Offer Letters: Preparation of offer letters and benefits information using our applicant tracking system (Taleo) and MS office tools. A strong eye for detail is needed. -Processing Hires: With a high degree of detail, process hires from Taleo into EBS, ensuring accuracy of personnel data flow. Troubleshoot any errors with high degree of technical aptitude. -Reporting: Utilizing automated Excel reports, track and verify accuracy of multiple data points. -Sourcing/Research: Conduct sourcing and research campaigns to help Recruiters find and attract quality candidates. -Job Postings: You will be on point for posting jobs to various local and national websites. Specific duties include receiving and proofreading postings working with websites to post positions and handling associated billing information. -Bonuses: Maintain the database and process employee referral, signing and relocation bonuses with the most extreme degree of accuracy and detail. -Travel Coordination: You’ll partner with Recruiters to coordinate travel for their candidates and process their approved travel expenses. -Written and verbal communication: Assist Recruiters with constructing offer letter verbiage as well as enhancing job descriptions. -Drug Screens: Schedule and monitor drug screens; coordinate with candidates on location preferences and collection process. Collaborate with Recruiters and Safety team regarding results.

Requirements

• linkedin recruiter

What You Bring

-LinkedIn: Creative use of LinkedIn Recruiter account to highlight HDR’s opportunities.

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About Hdr

-provides innovative and sustainable solutions for infrastructure, buildings, and the environment. -combines engineering, architecture, and environmental stewardship in a holistic approach. -designing award-winning transit systems, water treatment plants, and energy-efficient buildings. -iconic public buildings and large-scale infrastructure projects.

Sector Specialisms

Security Clearance

-initiate background checks via taleo and monitor reports for any concerns. -assist candidates with profile issues in the 3rd‑party screening service (first advantage). -schedule and coordinate drug screens, working with candidates and the safety team.