Sr Invoicing Specialist

Overview

Manage end-to-end invoicing for high-volume accounts, ensuring accuracy and compliance.

Key Responsibilities

• invoicing
• process improvement
• custom invoices
• compliance
• issue escalation
• training

Tasks

-Identify and implement process improvements, leveraging system knowledge to streamline invoicing for both products and recurring maintenance services. -Completing manual invoices -Work with local offices to get billings out in a timely manner in order to meet customer billing requirements -Notarizing invoices and forms -Safety: Uphold the highest safety standards for all. -Create Value for the Customer: Deliver innovative, reliable solutions. -Process LOAs for Advanced Billing less than Standard 35% -Lead end-to-end invoicing process for high-volume accounts, ensuring accurate and timely billing to large corporate clients across multiple sites and regions. -Help with monitoring the forms box when in the office -Generate and review custom invoice formats and financial reports tailored to corporate customer expectations and internal reporting needs. -Specialize in maintenance-related invoicing, ensuring alignment with service schedules, approvals, and contract terms. -Serve as a point of contact for escalated invoicing issues with strategic account customers and cross-functional teams. -Integrity and Trust: Foster honest, ethical relationships. -Identify billing opportunities in assigned offices -Ensure accuracy and compliance with internal financial controls, SOX/audit requirements, and company policy for all invoicing activities. -Ensure all invoices meet customer-specific billing requirements, including purchase order (PO) matching, job coding, and work order verification. -Collaborate closely with field operations teams to ensure accuracy. -Support local offices with special requirements needed for Construction invoicing -Printing/Scanning/Emailing other billers’ spools -Completing email requests -Participate in and/or lead monthly conference calls to identify billing issues/billing GAPs -Work with Accounts Receivable and Cash Applications teams to track payment statuses, troubleshoot exceptions, and reduce delays in both receivables and interdepartmental workflows. -Provide training and mentoring to junior billing staff, especially around complex account structures and invoice coordination. -Completing customer forms

Requirements

• associate degree
• billing
• invoicing
• 3-5 years
• sap
• high-volume

What You Bring

-Education - Associates Degree in Accounting or 3-5 years Business work equivalent. -Previous billing experience -Strong knowledge of invoicing practices to understand customer payment processes, contracts, vendor compliance, and required documentation. -Work Experience - 3 – 5 years in a high volume office environment. -Strong SAP experience and knowledge

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Benefits

-Out of Office Backup Coverage -Competitive Medical, Dental and Vision Plans - Effective from first day of hire. -A wide range of development opportunities to boost your professional and leadership growth. -3 weeks’ vacation which increases with tenure, 7 sick days, 3 floating holidays and 8 Company Observed Holidays. -Tuition Reimbursement - Eligible after 6 months of service. -Parental Leave – 100% base pay for 6 consecutive weeks within first year of a child’s birth or adoption. -Fully vested 401k match, up to 7% of total eligible compensation.

About Schindler Group

-Evolved into a global leader in vertical and horizontal transportation, designing and deploying cutting-edge elevators, escalators and moving walkways. -Offers a comprehensive portfolio encompassing new installations, modernization, and maintenance, highlighted by innovative solutions like the R.I.S.E robotic elevator installer. -Recent significant projects include delivering hundreds of elevator systems for the Grand Paris Express.

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