Payroll Specialist (USA Focus)

Overview

Remote US payroll specialist handling multi-state tax compliance and reporting

Key Responsibilities

• payroll processing
• tax filings
• data integrity
• compliance management
• payroll analysis
• stakeholder support

Tasks

As a Payroll Specialist, you will manage complex, high-volume payroll cycles and ensure accurate payroll tax processing across multiple states. You will provide strategic guidance to internal stakeholders, support audit and reporting functions, and contribute to process and systems enhancements. This role requires close collaboration with Payroll Administrators, Support, and Finance teams to maintain compliance, timeliness, and data integrity. -Calculate and reconcile ACA and benefits data for staff and contract workers. -Prepare and submit payroll tax filings, including quarterly and annual reports (e.g., 941, W-2, W-4). -Serve as a key point of contact for employee inquiries regarding pay, deductions, tax withholdings, and system access. -Collaborate with Support and Finance departments to resolve discrepancies and align reporting. -Process payroll for temporary workers for US and Canada. -Enter adjustments and create special reporting. -Maintain accurate records of employee data, payroll transactions, and tax filings. -Recommend and implement improvements to increase efficiency and reduce errors. -Ensure data integrity and alignment between payroll and accounting systems. -Stay current on legislative changes impacting payroll taxation and advise internal stakeholders accordingly. -Calculate wages, overtime, bonuses, and deductions accurately. -Analyze payroll data and trends to support forecasting and continuous improvement. -Support responses to tax authority notices, audits, and agency inquiries. -Track, update, and apply state and federal burden rates, including unemployment insurance, Social Security, Medicare, and other entitlements. -Maintain full accountability for US federal, state, and local payroll tax compliance.

Requirements

• payroll software
• excel
• cpp
• us payroll
• 3 years
• stakeholder

What You Bring

Raise is seeking a Payroll Specialist to join our Global Operations team. This role requires strong US-specific payroll and payroll tax expertise, with direct impact on both the internal employee experience and client delivery. You will play a critical role in processing payroll, maintaining compliance across multiple jurisdictions, and supporting continuous process improvement across North America. -Proficient in payroll software such as ADP (Workforce Now preferred), Dayforce, Workday, SAP, or similar. -Strong attention to detail, organization, and problem-solving skills. -Strong knowledge of US payroll tax laws and compliance, including SUI, FUTA, FICA, ACA, garnishments, and reciprocal state agreements. -Proven experience processing payroll across multiple US states with varied taxation and withholding rules. -Familiarity with payroll tax resolution, including responding to IRS or state notices. -Experience preparing and submitting federal and state tax filings (941, W-2, W-4, etc.). -Certified Payroll Professional (CPP) designation or Fundamental Payroll Certification (FPC) is preferred. -Excellent communication and stakeholder management skills. -Advanced skills in Microsoft Excel. -Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred. -Minimum of 3 years' experience in a US payroll coordination or payroll specialist role. -Experience supporting internal and external audits and year-end tax reconciliations.

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Benefits

Employment Type: Permanent Full-Time We have a dedicated webpage for accommodations where you can learn more about what we offer, and request accommodation: https://raise.jobs/accommodations/. Salary: $65,000 – $75,000 / year CAD

About Raise

-Born from the 65-year legacy of Ian Martin Group, this company rethinks staffing with tech-first, self-managed operations. -Operates globally with offices in the US, Canada, Ghana, India, and the Philippines, offering permanent placement, contract recruitment, payroll/EOR, RPO, and total talent management. -Skilled trades, technical, and industry-specific teams support clients across IT, energy, manufacturing, healthcare, transportation, and more. -Tech platform uses AI-driven insights and real-time scheduling to enhance hiring speed and candidate experience. -Employs a Teal-operating, self-managed model, empowering employees to drive agility and innovation.

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