Clerk Typist V - Bylaw Enforcement

Overview

Admin support role for Bylaw Enforcement, handling customer service, documents & data.

Key Responsibilities

• accounting
• data entry
• document review
• file management
• permit issuance
• customer service

Tasks

-Perform basic accounting functions including preparation of purchase requisitions and journal vouchers. -Enter data into departmental databases ensuring the accuracy and timeliness of data entry and process a variety of records into various systems. -Prepare and proofread various types of material for accuracy and/or compliance with corporate standards. -Record, prepare and distribute agendas and minutes of meetings. -Prepare and proofread complex documents and reports which may be submitted to City Council and committees. -Direct Service Requests appropriately, ensuring timely follow-up and closure. -Prepare materials for distribution to public as required. -Provide accurate and timely information to internal and external customers, answer telephone enquiries and direct calls to appropriate individuals for action. -Provide administrative support as required for special assignments. -Schedule meetings including booking of rooms, equipment and resources. -Provide general administrative support to the Department (i.e. typing, photocopying, faxing, filing, mail distribution, supplies, travel arrangements). -Maintain and update departmental files using the corporate filing and inventory system, including sending and retrieving files located at offsite storage as required. -Assemble and forward statistics to external agencies as required. -May prepare and issue permits.

Requirements

• diploma
• microsoft office
• 3+ years
• typing speed
• customer service
• confidentiality

What You Bring

-Proof of education is required. -Demonstrated ability to provide exceptional customer service through identifying issues, concerns or problems and finding solutions to achieve goals of the Divisions. -Considerable knowledge of current word processing, spreadsheets, presentation and database software applications. -Ability to design, format and /or modify lengthy, complex documents accurately and in a timely manner using Microsoft Word, Excel, PowerPoint and Access. -Ability to maintain confidentiality. -Grade 12 Diploma or equivalent, coupled with Office Administration courses. A minimum of three (3) years related experience in a frontline office environment. Experience in the use of advanced functions of computers including Windows-Based software such as Microsoft Office Suite. Minimum typing speed of 50 wpm is required. -Ability to provide clear, concise and accurate information and/or explanations to internal and external customers in response to questions, concerns and complaints. -Ability to manage and multitask workload by identifying and revising priorities in order to complete work within deadlines. -Thorough knowledge of business English, spelling, grammar, punctuation and arithmetic. -Knowledge and skill in the use of office filing systems and procedures. -Successful candidates may be required to provide a satisfactory criminal record check per the City of Regina's Criminal Record Check Policy. -Ability to work independently and/or as a contributing member of the team, exercising initiative and good judgement to complete work assignments and contribute toward a positive work environment.

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About City Of Regina

-The City’s extensive infrastructure projects ensure the efficient delivery of essential services, from water management to transportation. -Regina is home to a thriving community, offering recreational facilities, green spaces, and sustainable city planning. -Typical projects include urban redevelopment, public parks, water treatment facilities, and transportation networks. -A unique aspect of Regina's growth is its deep commitment to building resilient infrastructure, tailored to the needs of its people. -The City of Regina is a forward-thinking municipality, consistently focusing on growth, sustainability, and quality of life for all.

Sector Specialisms

Security Clearance

-successful candidates may be required to provide a satisfactory criminal record check per the city of regina's criminal record check policy.