Property Assistant

Overview

Assist property managers with admin, reporting, tenant services, budgeting, and office tasks.

Key Responsibilities

• accounting reports
• invoice processing
• financial controls
• filing system
• document management
• billing management

Tasks

-Administer and print various property accounting reports (as produced by the company’s accounting software) for Property Manager review or compilation in the property monthly (or other periodic) reports – Accounts Receivable, Check Register, Variance Report, General Ledger, Rent Roll, etc. -Compile information, prepare and update reports or process other documents as required: Lease Abstracts, Vendor Insurance Certificates, Vendor Service Agreements, Vendor Invoices and Service Records, Property Emergency Call Lists, Tenant Contact Lists, etc. -Administer vendor, RE Tax and other property invoices. Date stamp, code/process for Property Manager review/approval and enter into the accounting system. -Ensure financial controls and business processes are in place relative to processing, monitoring, analyzing and reporting all expenditures. Where lacking, assist in developing programs to support the business needs. -Develop and maintain property filing & tracking systems for reports and documents identified above. -Organization and scheduling of meetings. Prepare/organize items in relation to meetings, including but not limited to, site reservation, preparation of necessary materials, interaction with attendees, etc. -Coordinate with Property Managers in property-related documents administration - memoranda, letters, monthly reports, proposals, and other projects from draft using company software packages such as spreadsheets, word processing and graphics. Create transcription from Dictaphone. Ensure timeliness and accuracy of documents. -Oversee copying, faxing and mail distribution within designated area. Monitor and order general office supplies as needed. Ensure assigned office equipment is adequately maintained and secure. Contact and coordinate with vendors to service or repair equipment. -Assist Property Managers in the annual budget preparation and development. -Coordinate tenant service requests pertaining to property operations and administration. Maintain a professional image to internal and external callers. Delegate calls to property service technicians and follow up with tenant and/or property manager as required. -Assist Property Managers in the monthly billing, periodic tenant billing adjustments (PTAR’s) and subsequent collections of monthly tenant rent and other tenant receivables.

Requirements

• ms word
• ms excel
• broker license
• bachelor's
• 3-4 years
• communication

What You Bring

-Working knowledge of Internet and Internet Searching Techniques. -Bachelor’s Degree or High School Diploma/General Education Degree (GED) and a Minimum 3-4 years previous related experience preferably in a Real Estate Background. -Strong business vocabulary, grammar, and effective communication skills. -Excellent interpersonal skills. -Attention to detail. -Ability to work independently with minimal supervision. -Ability to prioritize workload with an attention to detail and willingness to complete projects in a timely and efficient manner. -Strong proofreading and editing skills. -Proficient in MS Word, MS Excel, E-Mail. -Broker or salesman license as required for property management in the state/s where business is transacted.

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Benefits

-Generous paid time off -Referral Program -Opportunities to network and connect. -Bright Horizons back-up care program -Education reimbursement -Industry leading Parental Leave Policy (up to 16 weeks) -Generous healthcare

About Newmark

-Offers a comprehensive suite of services including leasing, capital markets, property management, and advisory. -_INVOLVED_ in significant projects across various sectors such as commercial, residential, industrial, and retail. -سابق Opera specialized in complex transactions, capital structuring, and operational strategies. -_INVOLVED_ advisory services are widely recognized for providing deep market insights and tailored solutions. -INVOLVED_ in handling diverse, high-stakes real estate challenges, from urban developments to large-scale industrial projects.

Sector Specialisms