Executive Administrative Assistant- BD Department

Overview

Administrative support for BD team: scheduling, travel, reports, research, events.

Key Responsibilities

• proposal writing
• presentation development
• report preparation
• market analysis
• travel coordination
• expense reporting

Tasks

-Assist in proposal writing and graphics/content (Timeline: as available with other responsibilities) -Organize and schedule appointments by telephone and electronically -Work with marketing team to pull together high-level presentations or white papers for specific meetings (Timeline: 3 months) -Ensure timely submission of time sheets for the Industrial Business Development team members. -Prepare reports and maintain appropriate filing systems -Plan social functions at various conferences throughout the country -Answer and direct phone calls, prioritizing as applicable -Be a part of the solution that enhances collaboration amongst national business development team to facilitate a coordinated work acquisition strategy to best propel the company forward (Timeline: 3 months) -Coordinate travel arrangements -Help facilitate weekly and monthly business development team calls and help hold team accountable for deliverables as well as take detailed minutes (Timeline: 3 months) -Develop a skillset to analyze market sector trends to determine best allocation of internal company resources in pursuing work (Timeline: 6 months) -Assist in the coordination of community involvement and community sponsored events, along with the processing of associated invoices -Submit and reconcile expense reports -Perform research and generate high level white papers of specific project pursuits for analysis by upper management

Requirements

• microsoft suite
• photoshop
• indesign
• time management
• communication
• problem solving

What You Bring

Self-motivated professional that will provide support to Yates’ Industrial Business Development Unit in coordinating and facilitating the overall company work acquisition efforts. This team currently consists of three business development professionals responsible for propelling the company’s industrial work acquisition efforts. The ideal candidate is a highly organized self-starter who is capable of working cross-functionally on the planning and the implementation of marketing projects. You will need to display versatility to handle ad-hoc projects as assigned. -Excellent time management skills and ability to prioritize work -Microsoft Suite – Word, Excel, Outlook, PowerPoint -Adobe Photoshop and InDesign -Excellent written and verbal communication skills -Strong organizational skills with the ability to multi-task -Attention to detail and problem-solving skills

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About Yates Construction

-Committed to delivering superior construction services. -Operates across various sectors, including industrial and commercial projects. -Known for managing complex and large-scale projects effectively. -Has a strong reputation built on reliable project delivery and client satisfaction. -Employs innovative techniques and cutting-edge technology in construction. -Has executed notable projects in industries like energy and infrastructure. -Continuously evolving to meet market demands with a focus on efficiency and quality.

Sector Specialisms