Project Coordinator, PMO

Overview

Provides admin support to project teams, ensuring PMO standards, documentation, and communication.

Key Responsibilities

• documentation
• knowledge base
• data entry
• smartsheet
• milestone tracking
• training support

Tasks

-Maintains project documentation, filing systems, and ensures compliance with established PMO standards and templates -Assists with special projects and continuous improvement initiatives as assigned by PMO Lead -Contributes to development and maintenance of PMO knowledge repository and best practice documentation -Maintains project contact databases and distribution lists for standardized communication across all stakeholders -Maintains PMO documentation including process guides, templates, and training materials -Maintains current knowledge of project management tools and assists team members with system navigation -Manages project calendars, milestone tracking, and coordinates project review sessions -Assists with project deliverable preparation, formatting, and quality assurance to ensure consistency across all project outputs -Facilitates communication between project teams, regional managers, and COE leadership -Coordinates cross-functional activities between PMO and Controls teams as needed -Coordinates project meetings, prepares agendas, manages meeting minutes, and tracks action items across assigned project portfolios -Assists with project closeout activities including lessons learned documentation and knowledge transfer -Supports delivery of PMO training sessions and process workshops to project delivery teams -Assists in conducting project health checks and process compliance reviews as directed by PMO Specialists -Supports onboarding of new project team members with PMO process training and orientation -Drafts routine project communications including status updates, milestone notifications, and standard correspondence under PMO direction -Supports project communication by distributing status reports, coordinating stakeholder updates, and managing project correspondence -Supports data collection and entry for project performance reporting and KPI tracking -Provides Smartsheet and Tririga data input support, ensuring accurate project information and system updates -Supports implementation of PMO methodologies, templates, and best practices across assigned regional teams

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About Jll

-Founded over 200 years ago, JLL has become a global leader in real estate services and investment management. -With a presence in over 80 countries, JLL offers a wide range of services, including property management, advisory, and capital markets. -JLL manages iconic properties like the Shard in London and works with Fortune 500 companies to optimize real estate portfolios. -The company is known for its innovative solutions in real estate technology and sustainability. -Typical projects include large-scale urban developments, corporate relocations, and infrastructure advisory. -JLL has pioneered the integration of data-driven insights into real estate decision-making. -The company’s expertise spans across diverse sectors, such as residential, commercial, industrial, and infrastructure. -Notable for its long-standing history, JLL continues to shape the global real estate landscape.

Sector Specialisms