Service Administrator

Overview

Admin role managing files, invoices, and field support for service department.

Key Responsibilities

• invoicing
• document management
• subcontract management
• cvor reporting
• vehicle inspection
• warranty processing

Tasks

Full cycle invoicing, which includes invoicing clients for completed work, as well as matching and approving POs Preparation and management of various project related documents, such as work orders, quotes, purchase orders change orders, etc. High volume file management and ensuring all information is updated and accurate Preparing warranties as required (standard, OIRCA etc.) as well as insurance requests Assist with Accounts Payable and Accounts Receivables on Service billings Understanding the various roles of the Service Department to ensure all calls and information is directed to the correct person Creating and closing subcontracts and submitting pay requests Working with various people to ensure all related documents are present and readily available Time card collection and review and payroll back-up if required Maintain employee paperwork for field personnel to ensure all necessary paperwork is provided and filed Collection and maintenance of customer contact and relevant information Ensuring CVOR logs are sent to Regional Health & Safety Manager each month Management and accurate documentation of Vehicle or Inspection reports, as well as ensuring CVOR reports are completed and filed

Requirements

• microsoft office
• invoicing
• admin experience
• customer service
• construction
• fast-paced

What You Bring

Strong skills using the Microsoft office package; Word, Excel and Outlook Invoicing and accounting experience is considered an asset We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us. 2 years experience in an administrative role is considered an asset Ability to work in a fast-paced environment and be flexible Able to prioritize competing deadlines and manage a high volume workload efficiently Customer service oriented with a courteous and professional phone manner Must be organized and self-motivated with a sense of urgency RRSP matching Experience working in a construction environment is considered a strong asset

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Benefits

Great environment where our motto is “Flynn Family Winning Together”! Competitive wages and benefits On-going career development programs through our in-house Flynn University and eLearning courses

About Flynn Group Of Companies

-Evolved from modest roofing beginnings by adding glazing, curtain walls, architectural metals, and waterproofing. -Handles complex envelope work, such as metal panel systems and custom glazing, on large-scale facilities. -Typical projects include commercial roofs, curtain-wall facades, architectural metal systems, and waterproofing installations.

Sector Specialisms