Site Administrator

Overview

Administer site operations, handling timesheets, travel, vehicle, accommodation, and office tasks.

Key Responsibilities

• sap uploads
• timesheets
• document filing
• subsistence reporting
• travel booking
• site liaison

Tasks

-UK Registration – collect, maintain and file on the File key. Information is private and not to be disclosed. -Review and ensure all timesheets for direct employees and staff are accurate and balanced with the available information -Administration and Office Duties including typing, printing, mail, queries -Maintain the stationary levels in the office and ensuring a stock is maintained -Take minutes of meetings, if/when requested. -Ensure all timesheets for the assigned site are accurately & efficiently updated and are issued on time for input into SAP. -Handle all site staff queries in relation to their apartments in UK through the UK accommodation supervisor. -Safe pass/CSCS cards – collect, maintain and file on the File key. Information is private and not to be disclosed. -Preparations of meeting rooms incl. catering as requested -Collect, maintain and file Employee documents on the File key e. g. passport, A1, EHIC -Maintain and track site personnel movements for Subsistence. -Assist/help if required with the generating/maintaining/filing and tracking of O&M Manuals. -Administration and Office Duties including typing, printing, mail, queries. -Passport – collect, maintain and file on the File key. Information is private and not to be disclosed. -Maintain site flight register and administrate -Assist the Document Controller if requested. -Request and monitor expenses from employees, get approvals and process for payment -Taking Minutes of Meetings -Maintain and update staff rotation tracker -EHIC card details – collect, maintain and file on the File key. Information is private and not to be disclosed. -Submit Regional Stats to the EHS Senior Safety Officer at the end of each month -Support Site Project Manager as required -Review and report on the File Key structure ensuring the general instructions are followed by all. -A1 forms – collect, maintain and file on the File key. Information is private and not to be disclosed. -Submit Regional Stats to Manager at the end of each month -Generate End of Month Sub-Contractor Report and upload details of each contractor to SAP. -Maintain and track site personnel movements for accurate Subsistence Reports, which have to be submitted to payroll -Maintain and update the site staff’s information in the following registers; -Handle any / all queries of site staff to head office and forward replies to site staff. -You are the direct contact between head office and site staff. -Ensure meetings rooms are kept in a tidy appearance and supplied with minute notepads and pens. -Maintain Asset register. -Arrange catering if/when requested. -Timely booking of flights & hotels -Maintain Vehicle register -Ensure coffee machine is cleaned and stocked. -Support other UK based site admins when required (Holiday/sick cover). -Maintain and update site staff’s information in various registers accurately and timely -Manage Driving Applications / Licenses, Car Hire Request and Car Fines -Collect Sub-contractor hours and upload details of time and manpower on the File key for monthly upload on SAP -Document Control - Assist the document controller if requested. -Process and upload to SAP for payment -Maintain Stationary Supplies -Timely booking of flights & Hotel. -Keep accurate Subsistence report for submittal to payroll. -Point of contact between head office and site staff to handle queries of site staff to head office and forward replies to site staff -Developing and help maintain filing systems.

Requirements

• administration
• 2+ years
• ms office
• sap
• multitasking
• detail

What You Bring

-Accurate filling of delivery dockets and documentation on site. -Ability to multitask and work under pressure -Strong Administration with minimum 2 years’ experience -PC literate with competency in Microsoft Word, Excel, Outlook -Excellent communication skills -Attention to detail -Strong interpersonal and organizational skills -Excellent telephone manner -Experience in the construction or engineering industry advantage but not essential -SAP experience advantage but not essential as full training will be given -Ability to liaise and manage all site paperwork

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Benefits

-Car Fine -Staff Allowance and Expenses -INSURANCE – submitted monthly -Accommodation Management -Coffee / Tea Supplies -Car Hire Request -Staff Allowance

About Mercury

-Delivers complex engineering and construction projects—often turnkey mechanical, electrical, and commissioning works—across Europe and beyond. -Their specialisms span mechanical and electrical engineering, sprinkler and fire-protection systems, data-center infrastructure, and commissioning services. -The company’s history is marked by early adoption of BIM, prefabricated modular construction, and digital commissioning platforms—underscoring its tech-driven edge.

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