Executive Secretary

Overview

Provide high-level admin support to Managing Director, handling calendar, correspondence & travel.

Key Responsibilities

• correspondence
• task management
• stakeholder liaison
• event planning
• report preparation
• travel coordination

Tasks

-Handle correspondence, including emails, phone calls, and letters, with confidentiality. -Monitor and prioritize tasks to ensure deadlines are met. -Act as a liaison between the Managing Director and internal/external stakeholders. -Assist in planning and organizing events, meetings, and conferences. -Prepare and edit reports, presentations, and other documents. -Coordinate travel arrangements, including itineraries and accommodations. -Manage the Managing Director's calendar, schedule meetings, and coordinate appointments. -Organize and maintain files, records, and documentation.

Requirements

• bachelor's
• executive secretary
• microsoft office
• communication
• organization
• discretion

What You Bring

Position Overview: The Executive Secretary provides high-level administrative support, ensuring the smooth functioning of the office and enabling the Managing Director to focus on strategic responsibilities. This role requires exceptional organizational skills, discretion, and professionalism. -Professional demeanor and appearance. -Bachelor's degree in business administration or a related field is preferred. -Strong organizational and multitasking abilities. -Proven experience as an Executive Secretary or similar role. -Excellent written and verbal communication skills. -Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). -Ability to handle sensitive information with discretion.

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About Alfanar Projects

-The company was established in Riyadh in 1976, beginning as a local contractor and later expanding to operate globally. -It delivers impactful projects such as HVDC converter stations, smart meter implementations, desalination facilities, and data centers. -Operates across various sectors including grid, water, infrastructure, process, digital technology, and healthcare, influencing critical systems worldwide. -Achieved notable milestones, including advancements in green hydrogen and ammonia production.

Sector Specialisms