HR Executive Assistant

Overview

Executive admin support for senior HR leaders, handling schedules, docs, travel, etc.

Key Responsibilities

• calendar management
• travel coordination
• intranet management
• document design
• tool development
• meeting coordination

Tasks

-Assist in organizing and coordinating HR leadership meetings, departmental events, and offsite activities. -Provide general administrative support, including managing incoming correspondence, filing, and maintaining department records. -Manage complex calendars, schedule internal and external meetings, and proactively resolve scheduling conflicts. -Provide direct administrative support to the Senior Vice President of Human Resources and other senior HR leaders. -Coordinate domestic travel arrangements and process expense reports accurately and timely. -Support HR special projects as needed, including serving as an administrative liaison for projects that require coordination between HR Shared Services and HR Operations teams. Responsibilities may include taking notes, tracking tasks in a Teams Site, preparing agendas, and scheduling meetings. -Develop, design and refine executive level documents, presentations and reports -Responsible for managing HR pages on the company’s intranet (WorkVivo platform), ensuring content is up to date, comprehensive, and regularly posted. -Reconcile the HR department credit card and collect receipts from team members as needed. -Serve as a trusted point of contact for internal and external stakeholders, maintaining a high degree of professionalism and confidentiality. -Serve as a proactive accountability partner by creating tools and resources to keep the leadership team on track, engaged and aware of all cross-functional priorities on the team. -Prepare, format, and proofread documents, presentations, reports, and other correspondence.

Requirements

• microsoft office
• sharepoint
• teams
• planner
• executive support
• 3‑5 years

What You Bring

-Proactive and resourceful problem-solver with the ability to anticipate needs. -Excellent organizational skills and meticulous attention to detail. -Strong interpersonal skills and executive presence, with the ability to interact confidently across all levels of the organization. -Ability to manage multiple tasks, priorities, and deadlines with poise and professionalism. -Strong verbal and written communication skills. Demonstrated ability using presentation software to create visual story telling. -3–5 years of experience providing executive or senior-level administrative support, ideally in a corporate or HR environment. -Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); Experience working across multiple digital platforms for collaboration, content sharing, and task tracking (e.g., SharePoint, WorkVivo, Teams, OneNote). -Prior exposure to HR, legal, or other confidential business functions. -Associate’s or Bachelor’s degree in Business Administration or a related field is a plus but not required. -Prior experience supporting C-Suite or Operational Leadership. -Proven ability to handle sensitive and confidential information with discretion. -Familiarity with project coordination tools (e.g., Planner) is a plus.

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About Enfra

-A leading provider of innovative engineering solutions in the infrastructure and energy sectors. -Founded to address complex challenges, expanded to offer multidisciplinary services across multiple industries. -With a global footprint, handles large-scale projects from residential developments to critical infrastructure improvements. -Expertise spans energy, utilities, transport, and industrial sectors, offering tailored engineering solutions. -Committed to quality, efficiency, and sustainable engineering practices with a focus on long-term project success.

Sector Specialisms