HR Payroll Specialist (US)

Overview

Manage multi-state payroll, tax filings, compliance, and HR data for 1,000+ staff.

Key Responsibilities

• payroll processing
• hr systems
• data analysis
• compliance audits
• tax filings
• employee data

Tasks

-Participate in HR-related projects and initiatives, including technology implementations, process improvements, and compliance reviews. -Assist with HR system enhancements and integrations. -Support additional HR lifecycle projects as needed (e.g., onboarding, offboarding, culture initiatives). -Document and maintain payroll procedures to comply with internal controls and audit standards. -Reconcile payroll general ledger entries; support month-end close, financial reporting, and internal/external audits. -Develop and analyze HR and payroll metrics, data, and trends to support leadership decision-making. -Oversee the full cycle of multi-state payroll processing for salaried and hourly employees, ensuring accuracy, timeliness, and compliance with all applicable laws and regulations. -Identify opportunities for process improvement and recommend solutions aligned with best practices and regulatory standards. -Maintain strict confidentiality and data privacy in handling all payroll and employee information. -Respond to payroll inquiries and resolve discrepancies promptly and professionally; maintain payroll FAQs and knowledge base resources. -Stay current with employment and payroll laws and ensure company policies and practices remain compliant. -Partner with the HR Service Delivery teams on employee data updates related to compensation, benefits, and employment status changes. -Prepare, reconcile, and submit payroll tax filings (941, state/local) and lead year-end processes including W-2 and 1095-C coordination. -Maintain and audit HR and payroll records to ensure accuracy and compliance with EEO, FMLA, COBRA, and other employment regulations.

Requirements

• bachelor's
• 5+ years
• payroll systems
• excel
• multi-state
• phr

What You Bring

-Bachelor’s degree in Human Resources Management, Business Administration, Accounting, or related field. -Five (5) or more years of payroll experience, with a focus on payroll administration and benefits coordination. -Strong understanding of payroll laws and regulations, including FMLA, COBRA, and state/local payroll compliance. -Self-starter with the ability to work independently and virtually; demonstrates initiative and accountability. -Experience with UKG, ADP, or similar payroll systems preferred. -Demonstrated experience managing multi-state payroll in a professional services or high-growth environment; experience supporting 1,000+ employees preferred. -Strong analytical and problem-solving skills; able to interpret and present data clearly and effectively. -Experience with payroll GL reconciliations, audits, and year-end processing. -Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. -Proficiency with MS Office Suite; intermediate to advanced Excel skills required (e.g., VLOOKUP, pivot tables). -Excellent communication and interpersonal skills; able to work collaboratively with all levels of the organization. -HR or payroll certification (e.g., PHR, SHRM-CP, CPP) preferred.

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About Alp Consulting Ltd.

-began as a specialist in recruitment, expanding over decades into full-spectrum HR services. -As a subsidiary of Japan’s Outsourcing Inc., it leverages global reach and local insight to support clients across Asia, Europe, the Americas and Oceania. -With offices across eight Indian cities and one in Sri Lanka, Alp orchestrates talent solutions from executive search to contract staffing and apprenticeship programs. -Its sector focus spans IT/ITES, electronics, pharma, manufacturing and energy/infrastructure—adapting to both technical and compliance-heavy industries. -Typical projects include deploying remote engineering teams, managing complex payroll/compliance across regions, and training apprentices under NAPS/NATS. -Unusually, Alp integrates tech‑driven analytics and AI into workforce planning and patient support programs—tools more common in tech startups than staffing firms.

Sector Specialisms