Executive Assistant to Chief Executive Officer

Description

• Accompany the CEO on business travel to ensure efficiency and effectiveness of engagements.
• Manage CEO’s LinkedIn profile and contribute to branding and digital marketing efforts.
• Conduct research in water, wastewater, renewable energy, and sustainability fields.
• Prepare, review, and edit correspondence, reports, presentations, contracts, and tenders.
• Prepare compelling presentations and business documents for both internal and external stakeholders.
• Draft letters, agreements, and concise briefs for CEO’s review/decision-making.
• Support the CEO in project reviews, business analysis, and strategy monitoring.
• Attend internal and client meetings, sometimes representing the CEO or the organization.
• Coordinate and communicate with department heads, board members, and partners.
• Draft speeches, magazine articles, and digital media content on behalf of the CEO.
• Implement process automation and digital tools to save CEO’s time.
• Assist in strategic planning, performance tracking, and preparation of case briefs.
• Create high-quality PowerPoint presentations, proposals, and investor decks.
• Manage the CEO’s calendar, appointments, travel schedules, e-mails, and calls efficiently.
• Maintain confidentiality and handle sensitive information with discretion.
• Organize domestic/international travel, including visas, passports, and accommodations.
• Summarize insights, industry reports, and competitor intelligence for CEO decision-making.
• Act as the first point of contact between the CEO and stakeholders (internal/external).
• Ensure seamless logistical arrangements for CEO’s trips, meetings, and events.
• Support HR operational functions, project tracking, and minor administrative tasks.
• Stay updated on global trends in environment, technology, and energy sectors.

Requirements

Travel Requirement: Domestic & International (as per business needs)

• Minimum 5+ years in an EA role supporting C-suite/Top Management.
• Advanced Excel, PowerPoint, and content writing expertise.
• Tech-savvy with proficiency in MS Office, AI tools, digital media, and branding.
• Ability to draft, analyze, and summarize contracts, agreements, and tenders.
• Proactive, resourceful, and able to anticipate the CEO’s needs.
• Exposure to international travel arrangements and visa/passport procedures.
• Use advanced Excel for analytics, reporting, and dashboards.
• Client-facing experience, including representing leadership in meetings.
• Strong communication (written & verbal) and presentation skills.
• Education: Bachelor’s/Master’s in Business Administration, International Business, HRM Management, Finance or related field. AI/Technology diploma or certification will be an advantage.
• Excellent personality, energy, and presence to represent the CEO and WOG globally.
• Strategic exposure to business, governance, and global projects.
• Research-driven with curiosity in sustainability, environment, and energy.
• Be highly proficient with AI tools (ChatGPT and beyond), automation, and tech solutions.
• Willingness to work 6 days a week and travel extensively (domestic/international).

Benefits

• Competitive salary, benefits, and international exposure.
• Opportunity to work directly with the CEO and top leadership.

Training + Development

Interview process

Visa Sponsorship

Security clearance