Admin Executive - CSS

Overview

Manage facility operations, budgets, vendors, and client relationships for assigned property.

Key Responsibilities

• contract management
• risk management
• facility maintenance
• security policies
• vendor management
• compliance

Tasks

-Plan and manage all contracts to ensure that they are professionally delivered at the right costs. Ensure expiry of contracts are well-monitored and re-procurement is initiated if needed. -Assist in organizing company events, meetings, and other administrative projects. -Ensure a property risk management program including audits is implemented and maintained. -Ensure regular inspections and maintenance of the facility to meet health and safety standards. -Develop, implement, and monitor security policies, protocols, and procedures. -Proactively engage stakeholders to ensure that on site client’s expectations are met. Build and develop effective client / stakeholder relationships across multiple levels of the organization. On-site key point of contact for Facilities in the client’s premises -Recommend continuous quality improvement practices and implement Industry Best Practice operations. Implement building procedures and performance measures and ensure they are maintained at all times. Ensure all Critical Environment (CEM) requirements are met -Demonstrate and ensure to instil a culture in the team valuing the Customer. Manage and coach team. Develop and sustain a high-quality well motivated team. Ensure high staff morale, trust and work ethics. Build and maintain an environment that supports teamwork, co-operation and performance excellence within team. Mentor and enable Training & Development of team members -Actively work to ensure that the site’s financial operations are meeting or exceeding targets and control requirements. -Oversee daily administrative tasks, including office supplies management and equipment maintenance. -Oversee transportation operations, including route planning, vehicle maintenance, and driver management. -Responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines. -Ensure vendors are well-managed, delivering services on time and within budget. -Oversee the maintenance, repairs, and upgrades of building systems, including HVAC, electrical, plumbing, and security systems.

Requirements

• 7+ yrs
• bachelor's
• english
• kannada
• hindi

What You Bring

-Minimum 7 to 8 years of experience. -Bachelor's degree in engineering background. -Proficiency in both spoken & written English, Kannada & Hindi language is required.

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About Hitachi Energy Ireland Limited

-Leads in energy management with pioneering technologies. -Focuses on renewable energy to drive cleaner and efficient power systems. -Provides solutions across energy generation, transmission, and distribution. -Operates in sectors including wind, solar, utilities, and transportation infrastructure. -Innovates in industrial automation with cutting-edge energy optimization systems. -Involved in electrifying remote regions for improved energy access. -Employs digital tools for data-driven grid improvements and performance enhancement.

Sector Specialisms