Office Coordinator - Part Time

Overview

Provide administrative support, manage office operations and act as liaison for Glasgow office.

Key Responsibilities

• invoice processing
• purchase requisition
• expense entry
• crm management
• supply ordering
• file archiving

Tasks

-Receiving and processing invoices for accounts -Oversee Office Risk Assessment for Glasgow office -Ensure staff PPE stock levels are being monitored and recorded -Liaising with clients regarding invoices -Reviewing and assisting with renewing office contracts for Glasgow office -Ordering supplies for the office -Maintain client contacts in Oscar -Assist with inputting expenses for Directors -Point of contact for landlord in Glasgow -Assist with booking travel -Point of contact for Health & Safety for Glasgow -Point of contact for HR issues in Glasgow office -Assisting with raising Purchase Requisitions -Assisting Directors – Creating job folders and organising Project Start up meetings -Assist with archiving of filing

Requirements

• facilities management
• inductions
• first aid

What You Bring

-Glasgow facilities management New staff inductions for Glasgow office -First Aid representative

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Benefits

-Credit card reconciliation

About Hdr

-provides innovative and sustainable solutions for infrastructure, buildings, and the environment. -combines engineering, architecture, and environmental stewardship in a holistic approach. -designing award-winning transit systems, water treatment plants, and energy-efficient buildings. -iconic public buildings and large-scale infrastructure projects.

Sector Specialisms