Property Administrator

Overview

Handles admin tasks for property management, supporting tenants, leases, contracts, and reporting.

Key Responsibilities

• work orders
• contract admin
• lease admin
• bid coordination
• purchase order
• invoice coding

Tasks

-Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders -Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software -Assist in lease administration activities, including tenant contacts and insurance information; generate reports -Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with C&W’s policies and procedures -Ensure office is stocked with office supplies and other required items to maintain the office -Maintain lease and contract files, as well as other files located within the property management office -Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence -Prepare and code invoices for Property Manager’s approval -Track and file contracts and insurance certificates; maintain follow-up system for expirations -Promote and foster positive relationships with tenants and clients and track service calls as required -Assist with monthly and quarterly management reports as well as annual budget preparation -Maintain the property purchase order system -Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval -Schedule and coordinate meetings/special events, as requested

Requirements

• microsoft office
• communication
• organization
• customer service
• bachelor
• high school

What You Bring

-Organization Skills -Communication Proficiency (oral and written) -Proficiency in Microsoft Office Suite -Customer service experience preferred -Customer Focus (internal and external) -Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential information -Interpersonal Skills -High school diploma/GED equivalent; Bachelor Degree preferred

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About Cushman & Wakefield

-With operations across ~400 offices in 60+ countries, it bridges global scale with deep local market insight. -Typical projects range from agency leasing and capital-markets advisory to project development and integrated facilities management. -The firm specializes across sectors including data centers, industrial/logistics, life sciences, retail, government, and healthcare. -A standout fact: it advises marquee assets like ports, rail hubs, and sports venues.

Sector Specialisms