Administrative Assistant

Overview

Provides admin support to department heads, managing schedules, communications, and office tasks.

Key Responsibilities

• travel coordination
• calendar management
• document preparation
• meeting minutes
• expense reporting
• supply ordering

Tasks

-Arrange travel reservations, business accommodations, prepare itineraries and agendas. -Order supplies to support office needs. -Provide team support and relief of others' job duties during times of need (e.g., lunch, breaks, illness, vacation). -Process department head/manager’s expense reports. -Create and maintain organizational and seating charts for office. -Assist with special projects and coordinate events. -Maintain organized filing systems and coordinate document retrieval schedules. -Daily management of department head/manager’s calendar, meeting schedule, and contacts. -Perform administrative services including processing mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, invoices, and order supplies and stationery (e.g., letterhead, business cards, envelopes). -Assist with general office inquiries from staff, owners, and others; provide proactive escalation as appropriate. -Contribute ideas for continuous improvement and effectiveness of team within business unit/headquarters and share recommendations with overall job family. -Maintain knowledge of business unit/headquarters’ historical information (e.g., use of vendors, event sponsorships, industry memberships/activities, client, and staff events) to support managerial related decision-making. -Organize and provide assistance during meetings as requested; record, transcribe, and distribute meeting minutes. -Edit and assemble documents and reports for department head/manager. -Work independently with some oversight and as part of team -Provide professional customer service and positive interactions while processing day-to-day administrative items and supporting local business unit staff. -Maintain confidential information

Requirements

• microsoft suite
• data entry
• college degree
• 5 years
• construction
• notary

What You Bring

-Good judgment to solve problems, escalate issues, and request prioritization of responsibilities -College degree and/or relevant administrative skills certification, a plus -Professional verbal communication and written business communication skills -Understand contract and bonding process and escalation procedures. -Able to conduct research and effectively proofread -Computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment -Approachable, proactive, positive, and professional attitude -Exhibit active listening skills and follow through on commitments -High School Diploma or GED and minimum of 5 years of relevant administrative assistant experience in construction, or other related industry, required -High degree of detail, accuracy, and organizational skills -Commissioned Notary Public, a plus -Construction or other service industry experience, a plus

People Also Searched For

About Turner Construction Company

-With a rich legacy, the company has delivered iconic projects such as the Burj Khalifa and New York’s One World Trade Center. -The company specializes in a wide range of sectors, including commercial, residential, industrial, and infrastructure construction. -The company has earned a reputation for executing complex, large-scale projects on time and within budget. -The company’s expertise extends to diverse civil works, including heavy civil projects like bridges, roads, and utilities. -The company is also known for its innovative approach, integrating advanced construction techniques and sustainability in its projects. -The company has consistently ranked among the top global contractors.

Sector Specialisms