Office Manager

Overview

Part‑time office manager overseeing operations, budget and executive support in Farnborough

Key Responsibilities

• office systems
• facilities management
• budget oversight
• compliance management
• risk assessments
• vendor liaison

Tasks

-Coordinate internal meetings, events, and office communication -Maintain office procedures, systems, and documentation -Ensure office space is prepared and available for new hires and maintain up to date seating plan -Manage office and business insurance policy including annual renewal & updates -Maintain Office Budget -Support budget planning, cost control, and expense management for office and social committee budgets -Oversee daily office operations, including office facilities, courier and taxi services, equipment maintenance, access card assignment, workspace and parking permits -Keep health & safety documents up to date -Administer electronic signatures and approvals for SAL audit accounts -Arrange Board Meetings and keep minutes -Delivery of high-quality work product using Solomon documentation standards as appropriate -Assist Accounting in reconciliations end-of-year financial processes -Ensure compliance with company policies, General Data Protection Regulations (GDPR), health & safety standards, and workplace regulations -Manage queries for office services and supplies -Provide support to UK team regarding Visa and Passport renewals, Letter of Intent documentations, and other travel documentations as needed -Ensure Companies House records are up to date -Maintain UK team calendar -Effectively and efficiently navigate workflows and processes to accomplish work -Assist with travel arrangements -Carry out regular risk assessments, fire safety, and first aid checks -Maintain confidential and proper handling of sensitive employee and client information -Main point of contact for landlord, building management, service providers and utilities

Requirements

• sms system
• microsoft office
• bachelor's
• a-levels
• office manager
• detail-oriented

What You Bring

-SMS immigration system – sponsors license -Excellent interpersonal and communication skills including excellent verbal, written, listening, and presentation skills -Strong independent work ethic while also making a positive contribution to an existing, highly collaborative work environment -Prior experience working within a professional office setting -Ability to hold self and others accountable, following through on commitments, meeting deadlines, taking ownership and responsibility for decisions -Meticulous attention to detail, reviewing work for quality, with a commitment to delivering accurate and high-quality work within specified deadline -Proficient in Microsoft® Office products such as Word®, Excel®, and PowerPoint® -5+ years of experience as an office manager supporting a location, facilities, and/or executive/leadership -Excellent people skills with the ability to successfully collaborate in a global, multi-disciplinary, diverse, matrixed, and dynamic team environment -A-levels or equivalent -Bachelor’s degree -Proven track record of continuous improvement and creating new and better ways for the organization to be successful

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About Hsb | Uk And Ireland

-a leading provider of engineering insurance and risk management services. -has a strong presence in sectors like industrial, energy, marine, transport, and utilities. -known for its expertise in risk mitigation, offers tailored solutions for complex engineering challenges. -comprehensive approach includes technical assessments, engineering inspection, and specialized insurance coverage. -works with various industries to manage risks associated with machinery breakdown, equipment, and operational efficiency. -with a deep understanding of engineering, delivers exceptional service to clients across the UK and Ireland. -focus on innovation and customer-centric solutions makes it a trusted partner for major infrastructure projects.

Sector Specialisms