Document Controller

Overview

Manages technical document flow, library, transmittals, and office admin for engineering projects.

Key Responsibilities

• document transmittals
• records management
• document library
• report generation
• manual preparation
• data distribution

Tasks

-Assist the office secretary in her/his duties to achieve office requirements and office demands, including coverage. -Ensure a cohesive team work with the secretary and projects administrators and managers. Maintain excellent serviceability to the entire Environmental department team. -Prepares transmittals for engineering documents and requisitions. -Establishing and maintaining a library of reference documents. Be aware of the various record keeping and reporting procedures of the company’s quality standards. -Arranges document cataloguing, packing, and long-term storage or disposal of appropriate engineering documents at time of project closeout. -Assist in arranging for social activities when requested by the Manager Environmental Engineering -Assist in the preparation of the minutes of meetings with the project managers and directors. -Type, copy, distribute and file the project correspondence and meeting minutes. -Correlating information relating to projects and proposal records. -Maintain a list of office furniture and equipment together with a list of site offices work station equipment, and monitor them. -Establishes and maintains files and computerized indexes for active engineering documents. Generates electronic/hardcopy reports as needed by the project managers or directors. -Assists in preparing a “mock up” for operations manuals (e.g., develops the index, binders, dividers, etc., and ensures timely printing and assembly) and/or job data books (pulls drawings and documents, develops index, cover sheet, dividers, etc., ensures timely reproduction and assembly). -Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.

Requirements

• document control
• 5 years
• aconex
• prolog
• ms office
• ocr

What You Bring

-Proven accuracy, reliability and completeness in job accomplishment. -Demonstrated success on the job, as evidenced by satis­factory performance, acceptance of responsibility and growth in previous positions. -5 years of document control experience in an engineering and construction project is a must. -Familiar with MS Word, MS Powerpoint and Excel -Demonstrated experience with routine Document Control hardware and software, such as scanners, optical character recognition. -Must inculcate a “can-do” spirit to produce consistently accurate results at a fast pace. -Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a customer-service attitude. -Demonstrated proficiency with large-scale Document Control management software (ACONEX/ Prolog). -Ability to compose reports and correspondence in English -Effective oral and written communication skills. -Demonstrated proficiency with Microsoft Office suite of software products, e.g. Excel, Word, etc. -Must be a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities.

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About Aecom

-Launched as a bold independent infrastructure consultancy from a merger of five legacy firms dating back over a century. -Handles everything from geotech to electro-mechanical systems, as seen in the award-winning Romaine Hydroelectric Complex in Canada. -Guides projects through every lifecycle stage in transportation, buildings, water systems, energy, and environmental sectors.

Sector Specialisms