Assistant to Property Management

Overview

Assist property management with daily admin, member services, and office operations.

Key Responsibilities

• event coordination
• invoice processing
• check deposits
• administrative support
• issue reporting
• service booking

Tasks

In this role, you will assist the Property Management team with the day-to-day operations, scheduling, and coordination for the office and spaces. In this role, you will deliver accurately and efficiently on tasks assigned, and represent our Brand Standards with courtesy, warmth, and professionalism. -Coordinate and execute special events as needed. -Accept other duties as assigned by the Geo Regional GM, Building Operations Manager or Property Manager. Contribute towards overall office operational needs and provide administrative support related to maintaining property management operations as necessary. -Review and handle invoices, purchase orders, billing, and general files, working with the AP team as needed. -Handle and deposit incoming checks from members as needed; maintain accurate records -Provide administrative support to the Geo Regional GM, Property Manager and Building. Operations Manager. Process correspondence; produce, maintain, and/or distribute various forms, spreadsheets, manuals, information packages, and miscellaneous deliverables. -In an emergency such as a fire alarm, stay calm and follow protocols to keep everyone safe. -Promote and book internal and partner services which support our members’ lifestyles, including fitness classes, events, art shows, lectures, retail, and amenities subscriptions. -Promptly report issues and member concerns to the appropriate team, with the help of our proprietary app and unique service model. Escalate any maintenance requests to our property operations teams. -Develop a strong knowledge of the buildings, and the surrounding community, including retail and service providers, parking and transportation options. -Day to day administrative operations of the office; welcome our members and their guests, directing them as needed and helping them to book our services and spaces. Secure and shut down the office at the end of day. -Stock and order supplies as needed; process mail and package deliveries, and ensure the pantry is stocked, clean, and ready for use.

Requirements

• yardi
• ms office
• bachelor’s
• 1-2 years
• problem solving
• customer service

What You Bring

Proficient computer knowledge, including MS Office Yardi Experience Able to work independently and as part of a team; demonstrated ability to achieve results without close supervision Proven customer service and problem solving skills Ability to effectively prioritize and meet deadlines Bachelor’s degree or Associate’s Degree with 1-2 years’ relevant work experience Excellent communicator in writing and face-to-face Prior administrative experience and experience in property and real estate management

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About Dvora Life

-Blends upscale hospitality with property management to deliver concierge-level in-unit services and events. -Has grown steadily, generating mid-range millions in annual revenue while scaling community offerings. -Typically manages residential buildings, engaging residents with curated experiences and seamless management. -Specializes in delivering time-saving lifestyle amenities alongside leasing, sales and tenant relations. -Operates a proprietary app platform that connects landlords, residents and service providers efficiently. -Driven by tech-enabled operations, each project centers around enhancing convenience and community.

Sector Specialisms