Travel Coordinator

Overview

Manage travel arrangements, compliance, and budgeting for construction teams across sites.

Key Responsibilities

• travel coordination
• vendor negotiation
• budget monitoring
• policy compliance
• expense tracking
• travel forecasting

Tasks

-Manage travel changes, cancellations, and emergency travel support. -Support onboarding of new hires with travel-related logistics. -Ensure compliance with company travel policies and project-specific requirements. -Monitor travel budgets and identify cost-saving opportunities. -Maintain accurate travel records and expense tracking for reporting and reconciliation. -Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies. -Negotiate rates and build relationships with travel vendors and accommodation providers. -Provide after-hours support for urgent travel issues when required. -Liaise with project managers and site leads to forecast travel needs and align with project schedules. -Assist with new project travel cost estimates and create new project travel policies and procedures as needed. -Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required. -Coordinate travel arrangements including flights, accommodations, ground transportation, and travel documentation for employees and contractors.

Requirements

• sabre
• apollo
• office
• travel regulations
• compliance
• 2+ years

What You Bring

-Proficiency in travel booking platforms such as Sabre/Apollo and Microsoft Office Suite. -Regular, reliable attendance -Knowledge of Canadian and international travel regulations. -Excellent communication and interpersonal abilities. -2+ years of experience in travel coordination, preferably in construction, oil & gas, or industrial sectors. -Knowledge of travel compliance, safety protocols, and remote site logistics. -Experience with unionized workforce travel coordination. -Strong organizational and multitasking skills. -Work productively and meet deadlines timely -Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment -Ability to work under pressure and adapt to changing priorities.

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About Kiewit

-It evolved into a massive employee‑owned network operating across North America, delivering projects valued in the billions. -Today it specializes in transportation, water/wastewater, power, oil, gas & chemicals, building, industrial, marine and mining sectors. -Signature projects include New York’s 63rd Street Tunnel, Baltimore’s Fort McHenry Tunnel, T‑Mobile Park in Seattle, and major renewable energy sites. -Its marine division undertakes dredging, coastal resiliency and naval base work, while energy teams deliver gas, power delivery and renewables. -With deep roots in engineering‑led construction, it is known for tackling the kind of ‘impossible’ projects that reshape cities and industries.

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