Property Executive cum FSM

Overview

Manage repair, defects, tenant liaison, safety and project reporting for facilities.

Key Responsibilities

• compliance management
• defect follow-up
• report preparation
• stakeholder updates
• tenant liaison
• safety culture

Tasks

-Ensure strict compliance with client policies and procedures, government regulations & JLL internal SOP pertaining to EHS, procurement, financial policies, etc. -Post DLP, to follow up closely and ensure defects rectifications are completed. -The role is responsible for the preparation, collation and submission of related engineering, facilities, and project reports as per required frequency. -The role is to attend all meetings and inspections and also responsible for providing periodic updates and status projections. -Attend project meetings; provide progressive updates to building owner, FMC and any relevant stakeholder. -Provide support to building owner and greater team as required to ensure delivery and achieve of high client service standards. -Develop an understanding of and sound working relationships with key representatives of the client and all key suppliers’ / service providers to the site. -The role will be required to liaise with building owner, FMC and tenants across sites for the areas of responsibility, and act as the liaison with the contractors. -Key point of contact for tenant engagement, to work on communication materials, liaise and work with tenants to ensure their needs and challenges as a result of the work are addressed -Establish a “Safety First” culture across sites, and improve safety performance by championing our level of awareness and changing all staff and partner safety behaviours. Highlight any safety risk to the contractor and follow through on their adherence. -Ensure all safety, environmental, and client standards are strictly adhered to within managed facilities. -This role ensures highest standard in focus around safety, code-compliant, functional facilities/properties service delivery. -Submission of project progress & completion reports. -A key part of the role will be to engage with tenants to ensure their needs are addressed during the work period especially where inconvenience is caused to their day to day operations. -Serve as the liaison for all facilities services. -Ensure compliance with portfolio wide initiatives and required local, state and federal laws and regulations that pertain to the operating of facilities.

Requirements

• ms project
• excel
• diploma
• facilities
• project management
• customer service

What You Bring

-Timely escalation to Manager in the event of any escalations which have impact on performance and other deliverables -Computer skills in Microsoft Office, MS project, PowerPoint, Excel -Knowledge in statutory requirement -Pleasant personality, strong customer service, interpersonal skills and problem solving ability. -Property Executive - Diploma holder in Building or Facilities Discipline from a recognised tertiary establishment, with a minimum of 3 years relevant working experience (with M&E and/ or civil / building background is preferred) OR ITE / NTC facility management or technical discipline with minimum 5 years’ experience. -Experiences and technical knowledge in facilities management and project management. -Strong technical and project management knowledge

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About Jll

-Founded over 200 years ago, JLL has become a global leader in real estate services and investment management. -With a presence in over 80 countries, JLL offers a wide range of services, including property management, advisory, and capital markets. -JLL manages iconic properties like the Shard in London and works with Fortune 500 companies to optimize real estate portfolios. -The company is known for its innovative solutions in real estate technology and sustainability. -Typical projects include large-scale urban developments, corporate relocations, and infrastructure advisory. -JLL has pioneered the integration of data-driven insights into real estate decision-making. -The company’s expertise spans across diverse sectors, such as residential, commercial, industrial, and infrastructure. -Notable for its long-standing history, JLL continues to shape the global real estate landscape.

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