Project Assistant

Overview

Supports project delivery through document control, data entry, and coordination tasks.

Key Responsibilities

• terranet updates
• crm updates
• compass updates
• document control
• change orders
• project registration

Tasks

-Assist with utility locating services and clearances, as directed. -Provide administrative support to project team supporting Operations, National Accounts or Sectors. -Maintains and updates project-level Compass, as applicable. -Perform data entry or updates to documentation & systems including TerraNet and CRM. -Provide updates to project/program team leaders on client deliverables and status of projects, including subtask timelines and deliverable dates including financials (provided by financial analysts/ accountants) or other areas as needed. -Assist with updates to TerraNet and/or CRM. -Assist with updates to Program Manual or related documents. -Assist with tracking and communicate project milestones to project team. -Assist project/program leadership with client communication plans. -Update and maintain project/program details in spreadsheets or other appropriate tracking systems including timelines, budgets, schedules, proposals, deliverable dates, etc. -Answer questions by Operations on Terracon client programs and system use. -Provides training and coaching to operational project managers and team members on the use and applicability of Compass to enhance the Client Experience. -Assist project/program manager with resource management and resource assignment. -Provide document control for projects per established processes to ensure adherence to quality standards and project and program requirements. -Partner with financial analysts/ accountants and project team with fee estimate and change order management. -Partner with financial analysts/ accountants to support proposal and project registration setup as needed. -Partner with financial analysts/ accountants and the project team to draft proposals and fee estimate for standard or routine projects. -Maintain inventory of contracts for each project including status and ensuring signed contract is on file. -Be responsible for maintaining quality standards on all projects. -Prepare specific written report sections and associated drawings and attachments. -Partner with financial analysts/ accountants and the project team to perform project registration and invoicing tasks, as needed. -Perform other engineering support tasks including development of drawings and directives for proposed boring and test pit locations and plans, preparation of boring and test pit logs and coordination of drilling, and field classification of soil and rock samples, as directed. -Draft, track and maintain project change orders. -Schedule and communicate with the client regarding project report status and delivery schedule. -Partner with financial analysts/ accountants and the project team to support management of project Work in Progress (WIP), invoicing and Accounts Receivable (AR). -Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management. -Assist the project team with drafting report deliverables and proposal deliverables. -Prepare request for information responses regarding design changes, as directed. -Partner with financial analysts/ accountants to collect and enter information to support tracking of project/program details including timelines, budgets, timelines/schedules, proposals, contracts, deliverable dates, etc. in applicable process systems.

Requirements

• bachelor's degree
• microsoft office
• high school
• 2 years
• gint
• autocad lt

What You Bring

-Associate or bachelor’s degree in related field preferred. -Fluent in Microsoft Office applications. -High school diploma and a minimum of 2 years’ related experience. -A valid driver’s license with acceptable violation history may be required. -Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable)

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About Terracon

-The company’s expertise spans a wide range of sectors, including industrial, infrastructure, energy, and residential, to name a few. -Engineers and scientists work on diverse projects from designing foundations for skyscrapers to providing environmental assessments for infrastructure developments. -They are involved in large-scale projects across the United States, helping to shape cities, improve infrastructure, and protect the environment. -Known for their innovation and commitment, leveraging cutting-edge technologies and deep technical expertise to solve complex challenges in construction and environmental sectors. -The firm’s multidisciplinary approach allows them to offer solutions that integrate geotechnical, environmental, and construction disciplines in a seamless manner.

Sector Specialisms