Payroll & Accounts Payable Specialist

Overview

Handles payroll for 150 staff and manages vendor payments and AP processes.

Key Responsibilities

• transaction extraction
• erp upload
• invoice processing
• payroll processing
• account reconciliation
• ap accruals

Tasks

-Extract transaction details from the firm’s credit card procurement system, ensuring proper employee usage and coding. -Maintain accurate historical financial records by organizing and filing documents. -Work with People & Culture to administer employee compensation structures, benefits deductions, reimbursements, and direct deposit setup. -Foster a culture of collaboration and professional development. -Upload transactional details into the firm’s ERP system. -Review and process vendor invoices and code expenses to projects or departments in accordance with company policies and approval workflows. -Provide support during internal and external audits by organizing documentation and addressing inquiries. -Maintain compliance with vendor and consultant W-9 documentation and 1099 reporting requirements. -Contribute to process improvements for payroll and AP workflows. -Oversee and process payroll for up to 150 employees bi-weekly using external third-party processor, (Paylocity or similar) ensuring accuracy, timeliness, and compliance with tax regulations. -Maintain confidentiality of sensitive payroll and financial data. -Collaborate with People Leaders regarding timely approval of weekly timesheets and employee reimbursements as submitted in the company’s ERP, -Address payroll discrepancies, resolve issues efficiently, and serve as the primary point of contact for payroll inquires. -Conduct account reconciliations to ensure financial integrity. -Prepare weekly check runs, ACH and wire payments (approximately 40 transactions per week), -Verify the accuracy of vendor invoices and confirm that the correct general ledger and project codes are used. -Respond to external vendors and internal teams regarding accounts payable. -Support month-end closing by preparing AP accruals and reconciliations. -Maintain payroll records and ensure compliance with payroll-related tax filings and reporting.

Requirements

• payroll
• excel
• deltek
• concur
• accounting
• communication

What You Bring

-Minimum of three years of progressive payroll processing experience. -Exceptional attention to detail and organizational abilities to ensure accurate record-keeping. -Ability to collaborate effectively across multiple departments and offices. -Proficiency with project based accounting / ERP systems is preferred (Deltek VantagePoint a plus). -Proficiency in Microsoft Excel, including the ability to create and maintain account reconciliation details. Experience in Architecture, Construction, or Project Management is a plus. -Experience with expense management systems is preferred (Concur, RAMP, Expensify) -Excellent written and verbal communication skills, with a service oriented approach. -Associates or Bachelor’s degree in Accounting, Finance or a related field is preferred.

People Also Searched For

About Pfluger Architects

-Balances creativity and pragmatism, designing functional, sustainable environments across school, higher-ed, commercial, and civic projects. -Known for educational facility planning, shaping STEM labs, performing arts centers, and K-12 campuses statewide. -Led by experienced figures like COO Lauren Paver and higher-ed practice leader Christopher Laack, the firm has strategic momentum. -Portfolio spans from elementary schools to university stadiums and public safety buildings. -Blends client listening with an innovative approach—turning bond-driven planning and master planning into vibrant community assets. -Stood out by entering a doghouse competition, crafting a canine chalet auctioned to support therapy dog programs.

Sector Specialisms