Transportation Coordinator

Overview

Coordinates equipment transport, manages drivers, vendors, and dispatch software.

Key Responsibilities

• load invoicing
• dispatch software
• fleet database
• vendor management
• driver scheduling
• report generation

Tasks

-Reviews, prepares, generates, and maintains daily load invoicing of hauled loads: calculates and adjusts mileage charges as needed -Provides scheduled after hours, on call transportation services to company personnel -Maintains the truck fleet file within dispatching software and rental software programs -Works with Shop Coordinators and service personnel to schedule transportation vehicle maintenance -Works with the Transportation Manager to prepare and conduct driver annual performance evaluations -Manages the purchasing process for external hauling services to include the preparation and issuance of purchase orders, processing of vendor invoices, receiving of purchase orders, etc. -Effectively works with store personnel to arrange and schedule loads requiring special consideration -Supervises and coordinates driver activities throughout the work day in the completion of transportation process, and manages driver time on the clock -Processes heavy email and telephone volume while providing internal and external customer service, and interacting with rental, sales, and service personnel daily -Conducts presentations related to dispatching and transportation coordination to internal company departments as required -Assigns and dispatches loads to drivers daily -Trains new hire drivers and other company personnel in the proper use of truck computers -Manages and processes external vendor paperwork flow to ensure that vendor invoices are processed timely and accurately to expedite vendor accounts payable -Instructs drivers on proper truck computer usage and load entry -Generates and produces hauling reports for the Transportation Manager as required -Develops and directs driver work schedules -Supervises driver daily work functions as well as driver work hours to minimize unnecessary over time -Maintains and updates driver and fleet database within dispatching software and Wynne system -Uses electronic dispatching software to assign loads appropriately and dispatch drivers -Efficiently and effectively manages assigned transportation region by reviewing transportation needs versus truck utilization -Negotiates external hauling services with approved transportation vendors and associated support companies. Secures external hauling quotes as required and/or requested -Communicates daily driver and load status to branch personnel -Effectively communicates with drivers and branch personnel to keep all personnel adequately informed regarding transportation processes -Communicates with Dispatching Solutions to manage, minimize, and correct system hardware failures (i.e. truck computer communication) as well as invoicing issues and failures

Requirements

• microsoft excel
• microsoft word
• us dot
• high school
• 3+ years
• customer service

What You Bring

-Up to 25% -Standing, walking, talking, sitting, use of hands & hearing -Knowledge of interstate transportation rules & regulations -Basic knowledge of Microsoft Excel and PowerPoint -Knowledge of correct cargo securement practices & procedures -Familiarity of local, state, and USDOT rules and regulations (i.e. driver hours of service) -3+ years sales experience -Rental equipment knowledge or work history preferred -Intermediate knowledge of Microsoft Word and Access -3+ years administrative/clerical experience -Knowledge of overweight and over size load restrictions and curfews -Noise: Moderate -Knowledge of equipment weights and transportation fleet capacities -1+ years technical or mechanical experience -Basic knowledge of DBS and Wynne -3+ years customer service experience -US DOT Knowledge -Safety & Product Knowledge -Data Entry, telephone, reading/writing, reasoning, organizational, communication & math skills -3+ years supervisory/management experience -Knowledge of Federal Motor Carriers Safety Regulations -Sedentary work that primarily involves sitting/standing but may require occasionally lifting and/or moving up to 25 pounds -High School Diploma or GED

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Benefits

-Paid Time Off (PTO) Plan - Up to 96 hours of PTO in your first year + 8 company paid holidays -Tuition Reimbursement -Additional Benefits include: Unum Supplemental life Insurance, Aflac Critical Illness + Accidental Insurance, ID WatchDog and discounted employee phone plans. -Employee Assistance Program (EAP) -Life and AD&D Insurance -Medical, dental, and vision insurance -CEFCU- Citizens Equity First Credit Union - Employees have access to services include payroll deductions savings, accounts, loans, VISA card, and more. -Retirement Plans - 401K and Roth 401K , eligible employees can receive a company contribution up to 7%

About Wagner Equipment

-Building a reputation by solving complex HVAC and cooling challenges across industries. -Evolved through acquisition and new leadership, maintaining engineering excellence. -Offers turnkey solutions from custom coil design to full installation and commissioning. -Specializes in mission-critical data center cooling, clean-room HVAC for biotech/electronics, QA lab environments, and industrial plant systems. -Design services emphasize precision, including custom coil replacements, humidity/temperature control, and engineered heat-transfer systems. -Remains a one-stop shop, integrating engineering, training, and long-term support under one roof.

Sector Specialisms

Security Clearance

-offers contingent on pre‑employment screenings including background checks, drug/alcohol testing, fit‑for‑duty testing, and other job‑related tests.