Administrative Coordinator

Overview

Provide admin support, manage delinquent accounts, prepare legal packages, and handle office tasks.

Key Responsibilities

• legal packages
• delinquency audits
• ledger research
• attorney collaboration
• payment plans
• tracking updates

Tasks

-Prepare legal packages for attorneys -Facilitate manager requests regarding delinquent accounts -Respond to requests from across the organization sent to the Delinquency email box -Monthly audits of pre-liens and billing charges -Research homeowner ledger history to resolve various issues -Collaborate with attorneys on collections, provide ledgers, add legal fees -Continuous follow up on items in progress until completion -Prepare payment plans -Process checks received for delinquent accounts -Monitor and maintain association collection policies -Monitor and update tracking worksheet for each delinquent homeowner account

Requirements

• microsoft office
• google workspace
• admin experience
• time management
• analytical
• organizational

What You Bring

-Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. -Previous experience in an administrative role or office management is preferred. -Time management skills are crucial for meeting deadlines in a busy environment. -Strong analytical skills with attention to detail -Ability to follow instructions and pre-established guidelines -Aptitude for working with numbers -Ability to work on location -Excellent organizational skills with the ability to manage multiple tasks simultaneously.

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About Associa

-It emerged as a pioneer in comprehensive community management. -It oversees operations for homeowners associations, condos, master-planned communities, and mixed-use developments. -Its financial backbone supports large-scale budgeting, accounting, insurance, and administrative services. -Routine projects include maintenance coordination, property restoration, lifestyle programming, and financial oversight. -They’ve built a proprietary training platform, Associa University, to upskill staff and maintain service excellence. -Unusually, they've integrated social sponsorships—like youth-sports grants—to enhance neighborhood engagement.

Sector Specialisms