Proposal Manager

Overview

Oversees end-to-end proposal creation, coordination, submission, and post‑analysis.

Key Responsibilities

• proposal management
• opportunity tracking
• document control
• ai monitoring
• compliance matrix
• client outreach

Tasks

-Participate in strategic planning, proactively engage with other teams to align on priorities and provide support to advance the company’s overarching business development strategies and plans. -Contribute to pre-bid preparation through careful monitoring of upcoming opportunities and maintenance of the company’s internal opportunity pipeline. -Schedule and lead proposal kick-off meetings, assign content development tasks to proposal team/contributors, and manage proposal schedule to ensure target review team deadlines and final submission deadlines are met. -Respond to urgent needs for information and analyses within expected timeframes, ensuring deadlines for submission are consistently met. -Coordinate and collaborate cross-functionally by identifying subject matter/technical experts, teaming partners, marketing and financial input needs, etc. -Serve as a representative of the company at external industry events strengthening and expanding client and partner relationships. -Provide quality assurance through maintaining document control, using templates, following proposal-writing standards including readability, consistency, and tone, ensuring proposals are properly edited, accurate and free of errors, and meet all compliance requirements against the compliance matrix. -Improve proposal process and results through continuous evaluation with post-submission debriefs and lessons learned and implementation of best practices. -Manages or oversees the maintenance of proposal and template libraries. -Coordinate, manage, and/or write sections of proposals, including but not limited to, personnel management, corporate capabilities, and past performance. -Monitor and understand evolving technology including artificial intelligence (AI) tools, ensuring compliance with AI regulations and ethical standards. -Review and interpret EOIs/RFIs/RFPs to understand client needs, constraints and goals, and develop proposal compliance matrices and schedules, establishing priorities and target dates for information gathering, writing, review, and approval prior to submission.

Requirements

• ms office
• bachelor's
• master's
• business development
• 5+ years
• leadership

What You Bring

-Excellent communication and interpersonal skills with proven ability to take initiative and build strong productive relationships with senior level leadership and across multi-disciplinary teams. -At least 1-year experience in a Business Development or Proposal Coordinator or similar role in the architecture and engineering sector. -Strong organizational, analytical and planning skills with high attention to detail and the ability to multi-task and prioritize assignments while remaining flexible and adaptable to changing demands. -Strong technical skills/computer literacy in various software and systems to include MS Office Suite. -Bachelors’ degree. Master’s degree preferred. -Minimum of 5 years of relevant experience in a high-volume, fast-paced ambiguous and changing corporate environment preferably as a Business Development or Proposal Coordinator or similar role. -Leadership qualities with a team-player attitude, with a strong work ethic, high sense of urgency, and motivation to see the overall team succeed. -Strong writing and editing skills. -Adhere to the highest degree of professionalism and strict confidentiality on matters that require discretion including preservation and handling of highly sensitive financial and competitive information. -Physical Requirements:** This position is mostly sedentary, with prolonged periods sitting at a desk, working on a computer in a professional office setting. Some light lifting may be required. -Communicates clearly, effectively and respectfully both verbally and in writing.

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About Sheladia Associates, Inc.

-Founded with a mission to deliver innovative infrastructure solutions across the globe. -Specializes in transportation, water resources, utilities, and energy projects. -Focused on providing high-quality engineering, design, and project management services. -Notable for its expertise in handling large-scale and complex projects across diverse sectors. -Has been a key player in transforming urban infrastructure and utility systems. -Works with both public and private sectors to provide sustainable solutions for growth.

Sector Specialisms