Document Specialist - Cleveland, OH (Part-Time)

Overview

Assist with document preparation, filing, data entry, and project support for right‑of‑way projects.

Key Responsibilities

• client communication
• document qc
• project closeout
• database management
• invoice prep
• meeting coordination

Tasks

-Handling client correspondence, phone calls, and emails with professionalism and timely follow-up. -Review and check documentation for accuracy and are responsible for final internal quality control of documents and the filing of original documents in the right of way records system. -Responsible for a successful project close out. -Monitoring deadlines and deliverables to help keep project teams on schedule. -Maintaining and updating project databases, spreadsheets, and electronic filing systems for quick retrieval of information. -Assisting with invoice preparation, expense tracking, and basic project financial reporting as directed by project leadership. -Partner with Project Managers, Assistant Managers and ROW agents in day-to-day data entry, filing activities, and document creation including acquisition documents, line lists, and landowner files. -Assisting with records retention compliance, including scanning, archiving, and destruction of files per company policy. -Responsible for drafting introduction letters, developing offer packages, preparing scopes, and conducting market data studies. -Scheduling and coordinating project-related meetings, including preparation of agendas, minutes, and distribution of materials. -Supporting onboarding of new project team members by ensuring access to systems, supplies, and project documentation.

Requirements

• ms office
• dropbox
• driver’s license
• smartphone
• office admin
• documentation

What You Bring

-Must be proficient with MS Office Suite specifically Excel and Word, Dropbox or equivalent -Works efficiently and effectively under tight deadlines -Can prioritize and balance multiple tasks -Demonstrates strong organization and planning skills -Can adapt to new systems and software environments -Valid Driver’s License -Must have an iOS or Android smartphone to be able to access ORC's systems -Minimum of one year of technical documentation prep. -Thrives in a fast-paced administrative setting -Experience as an office administrator, paralegal, court/document clerk, real estate or equivalent profession. -Provides strong customer service experience -Has excellent written and verbal communication skills -Is analytical, detail-oriented, and eager to learn

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Benefits

-Health, dental, and vision benefits -Competitive base pay -Free Calm membership for you and up to five others -Recognition programs and growth opportunities -Tuition reimbursement and professional training -401(k) with company match and disability coverage -Paid time off, sick time, and holidays

About Orc

-The firm began as a nimble land-acquisition specialist and has grown into a national leader. -Privately held and private-equity backed, delivering specialized real estate services supporting major infrastructure projects. -Expertise spans right-of-way acquisition, relocation assistance, appraisal, negotiations, and full program management. -Clients range from utility companies and state DOTs to airport authorities and federal agencies like FEMA, DOE, EPA, and USACE. -Typical projects include pipeline corridors, utility easements, airport expansions, and public transit infrastructure. -Headquartered in Charlotte, NC, the firm operates over 30 offices across more than 16 states. -ORC won national recognition for its innovative employee-recognition program tied to cybersecurity and quality initiatives.

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