Accounts Payable Associate

About the Role

The Accounts Payable Associate is responsible for reviewing, recording, distributing, and reporting accounts payable transactions in line with organizational policies and procedures, while also assisting the Accounts Payable Manager with vendor and customer communications. Key duties include processing invoices and credit memos, clearing corporate debit reports, verifying vendor statements for discrepancies, confirming remit‑to addresses and payment methods before batch processing, posting transactions to the general ledger, and ensuring proper tax documentation and approvals. The role serves as the primary contact for staff and vendors on AP inquiries, prepares and distributes checks, supports special projects, provides backup for coworkers, and upholds cooperative working relationships and organizational values. • Process invoices, credit memos, and post transactions to the general ledger. • Reconcile debit reports and verify vendor statements for discrepancies. • Confirm remit‑to addresses and payment methods before batch processing. • Respond to vendor inquiries, provide tax resale certificates, and resolve payment issues. • Prepare and distribute accounts payable checks and act as AP contact for staff. • Assist the AP Manager and support special projects or departmental backups. • Maintain accurate records, meet deadlines, and adhere to company policies. • Utilize accounting software, Microsoft Office, and data entry tools effectively.

Key Responsibilities

• ▸invoice processing
• ▸vendor reconciliation
• ▸batch payments
• ▸check distribution
• ▸accounting software
• ▸ap reporting

What You Bring

Qualifications include a high school diploma or GED, required AP experience, proficiency with accounting software, data entry, and Microsoft Office, strong attention to detail, ability to handle confidential information, and effective interpersonal and problem‑solving skills. Work is performed during standard business hours in an office setting, with flexibility for varied schedules, and requires physical capabilities such as extended sitting, occasional standing or stooping, and the manual dexterity to operate computers and office equipment. • Communicate clearly in person, by phone, or in writing and apply problem‑solving skills. • Follow physical requirements such as extended computer use and occasional standing or stooping.

Requirements

• ▸high school
• ▸ap experience
• ▸accounting software
• ▸microsoft office
• ▸problem solving
• ▸data entry

Work Environment

Office Full-Time