Specialist, Proposals

About the Role

• Serve as single point of contact with clients, assign deliverables, develop proposal outlines, schedule kickoff calls, and ensure RFP compliance. • Lead end‑to‑end proposal development, coordinating internal stakeholders and clients for timely, compliant submissions. • Plan and manage proposal timelines, content creation, and review cycles to align with client expectations and quality standards. • Author and refine executive summaries, technical narratives, project profiles, and resumes; mentor junior team members. • Collaborate with estimating, operations, and business development to craft win‑themes and value propositions. • Design custom graphics and presentation materials using PowerPoint and related tools. • Maintain and update the proposal content library and knowledge base (SharePoint, Expedience). • Analyze proposal outcomes and client feedback to drive continuous improvement in strategy and processes. • Support business development by creating pursuit strategies and preparing client‑facing materials.

Key Responsibilities

• ▸client liaison
• ▸proposal development
• ▸presentation design
• ▸knowledge base
• ▸timeline management
• ▸outcome analysis

What You Bring

Aecon Utilities is aiming to become Canada’s #1 utility construction provider and is seeking a Proposals Coordinator to help achieve that goal. Reporting to the Proposal Supervisor, you will coordinate proposal, tender, and quote submissions from bid/no‑bid decisions through contract execution. You will collaborate with estimators, operations, and other teams to deliver high‑quality responses to clients. Prior experience in proposal coordination and strong verbal and written communication skills are essential. • 5+ years progressive experience in proposal coordination or management, preferably within utilities or infrastructure. • Proven ability to lead complex, multidisciplinary proposals under tight deadlines with minimal supervision. • Exceptional writing, editing, and storytelling skills with strong attention to detail. • Advanced proficiency in Microsoft Office (Word, PowerPoint), Adobe Acrobat, SharePoint, and proposal automation tools (Expedience). • Strong organizational and project‑management abilities, able to prioritize competing demands. • Experience collaborating across departments and influencing stakeholders at all levels. • APMP Foundation or Practitioner certification strongly preferred. • Degree in Communications, Marketing, Journalism, Business, or related field, or equivalent professional experience.

Requirements

• ▸5+ years
• ▸microsoft office
• ▸adobe acrobat
• ▸sharepoint
• ▸expedience
• ▸apmp

Benefits

We invest in our people as the heart of our success, providing services that support mental, emotional, and physical wellbeing for you and your family. Career growth is fostered through Aecon University and leadership programs. We champion inclusive work environments through Equity, Diversity & Inclusion training, Women in Trades, Diversity in Trades, and Employee Resource Groups. Our commitment to sustainable construction minimizes environmental impact and supports surrounding communities. The expected salary for this position ranges from $80,000 to $90,000, with final compensation based on location, education, experience, and unique skills. Aecon welcomes applicants of all backgrounds, including women, visible minorities, Indigenous peoples, persons with disabilities, and individuals of any sexual orientation or gender identity. We are committed to diversity, inclusion, and belonging across the organization. In compliance with the Accessible Canada Act, we provide accommodations for persons with disabilities throughout the interview and hiring process. We also use artificial intelligence tools responsibly to assist in candidate screening, while all final decisions remain with qualified Aecon team members. Our policies adhere to applicable privacy laws and Aecon’s AI Usage Policy. • Comprehensive wellbeing services for employees and families covering mental, emotional, and physical health. • Access to Aecon University and leadership development programs for career growth.

Work Environment

Office Full-Time